Overtime Adjustments
Installing this workflow tells Sense to catch overtime automatically. Every morning it checks the previous day's clock data against each employee's schedule, and when someone worked beyond their scheduled hours, it routes the extra time to their manager for approval before adding it to the planner.
How it works
Configure your Overtime event and screen then let Sense catch overtime automatically
To use the Overtime Adjustments workflow, simply set up an active Overtime event in the Event Manager, then install the workflow from the Workflow Hub, which adds a dedicated Overtime Adjustments screen to the Employee Profile with fields for scheduled and actual work times, hours, minutes over, and an authorisation radio button, plus a Manager variant that keeps only the authorisation fields editable.
Then, every morning at 5:00am, Sense will automatically review the previous day's clock data and identify anyone who worked past their scheduled hours.
If overtime is found, then the manager (and a secondary manager, if one is set) gets a task and email showing the scheduled time, actual clock-out, and overtime duration, and once approved, an overtime event is added to the employee's planner starting at their scheduled end time.
More timesheets & overtime workflows
See all timesheets & overtime workflows
Common questions
What kicks this workflow off?
Nothing manual: every morning at 5:00am, Sense checks the previous day's clock data against each employee's schedule.
What happens once it fires?
Sense identifies anyone who clocked out later than their scheduled finish time and calculates the overtime worked.
Who gets notified?
The employee's manager gets a task and email with the scheduled time, actual clock-out, and overtime duration. If a secondary manager is set up, they're notified too, though only one approval is needed.
What happens once a manager approves it?
Sense adds an overtime event to the employee's planner, starting at their scheduled end time and running for the length of overtime worked.
Can we customise how overtime is calculated?
Yes. You can configure the calculation method, who's eligible, how time is rounded, and the task settings before deploying the workflow.