Privacy
Policy Last updated: 6th June 2024
We want you to know how we
use your personal information, and we've put together this privacy policy to
explain everything. Here's what you need to know:
Our Organisation
SenseHR is owned and
operated by Sense Workplace Limited (Company Number 14944135). Our
address is SenseHR, Fields Court, Station Road DN9 1JZ United Kingdom.
Our Representative
Our representative is
available at the above address and can also be reached by email at security@sense.tech.
Our Data Protection
Officer
You can contact our Data
Protection Officer (DPO) by email at security@sense.tech
with
"DPO request" as your title.
What information do we
collect and why?
The personal information
we collect is provided voluntarily. Personal information is any information
that can be used to identify you, or that which can be linked to you.
A summary of the
information we may collect and why is listed below:
- Personal
contact details such as – Name, address, phone numbers, email address, job
title
- Your
business contact details – Business name, address, phone number, email
address
- Information
collected automatically from your device, including IP address, device
type, operating system, unique device identification numbers,
browser-type, broad geographic location (country or city)
We collect this
information in order to:
- Provide
you with quotes for our services
- Engage
in correspondence
- Inform
you about changes to our services and products
- Conduct
marketing activities (with your consent)
We will endeavour to keep
your information accurate, up to date and not keep it for longer than is
necessary.
Purposes of Processing
We collect your name and
email address when you sign up to hear more about our product. We use this
information to let you know more about our product, such as when it launches,
or new functionality. We also collect standard internet log and visitor
behavior information automatically through cookies to understand how you use
our website. To learn more about the cookies we use, or to withdraw your consent, visit our Cookie Policy.
Who will we share your
personal data with?
We may pass your personal
data to third-party service providers contracted to our organisation. This is
strictly for the purposes of providing services to you or improving them. Any
third parties that we may share your data with are obliged to keep your details
securely, and to use them only to fulfil the service they provide to you on our
behalf. If we wish to pass any sensitive personal data onto a third party, we
will only do so once we have obtained your consent, unless we are legally
required to do otherwise. Categories of suppliers we may share your data with
include:
- Website
hosts and technology infrastructure providers
Please note that this section of our privacy policy applies only to data collected through this website, for example when you enter your email address and request a demonstration of our software. Different privacy rules apply to our live customer data, which is processed and stored in a completely separate data centre, via Microsoft Azure, and is never shared with, nor sub-processed by, 3rd parties, and is never moved outside of the EEA.
Transfers of Personal Data
The data that we collect
from you may be transferred to, and stored at, a destination outside the
European Economic Area ("EEA") to third-party suppliers. We will take
reasonable steps to ensure your data is held securely and in accordance with
this privacy policy. We’ll only transfer your data to a recipient outside the
EEA where we’re permitted to do so by law, such as:
- Transferring
to countries approved by the European Commission
- Using
model contractual clauses approved by the European Commission
Please note that this section of our privacy policy applies only to data collected through this website, for example when you enter your email address and request a demonstration of our software. Different privacy rules apply to our live customer data, which is processed and stored in a completely separate data centre, via Microsoft Azure, and is never shared with, nor sub-processed by, 3rd parties, and is never moved outside of the EEA.
Retention Periods for
Personal Data
We will only hold your
personal information for as long as is necessary to provide you with requested
services. We also retain data to meet our legal obligations to regulatory
bodies. When we no longer have a legitimate business need to process your
personal information, we will either delete or anonymise it.
Legal basis
for processing
There are different legal bases that we rely on to use your
personal information, these are:
- Legal
Obligation – We undertake processing necessary to meet our legal
obligations as a data controller as the lawful basis for processing your
personal data.
- Legitimate
interest – As part of providing you with our services, we have a
legitimate interest in contacting you with respect to answering queries or
informing you of changes to services.
- Consent
- To allow us (where you have permitted) to market to you electronically.
Rights
Available to Individuals
You have the
right to:
- Request
a copy of your personal data that we hold about you
- Ask
us to correct any incorrect information we have about you
- Ask
us to delete your information
- Ask
us to limit how we use your information
- Object
to how we use your information
- Ask
us to transfer your information to you or another organisation
- Withdraw
your consent to the processing of your personal information
Right to
Lodge a Complaint
If you have
a complaint about how we handle your personal data, you can contact the
Information Commissioner's Office whose contact details are below.
Information
Commission contact details
Information Commissioners Office Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
Opting out of targeted internet advertising
If you prefer that your browsing behaviour does not get used for targeted advertising purposes, you have the right to opt out at any time. One way of doing this is by visiting either of the following resources, which provide detailed information on how to manage your online advertising preferences, as well as a single location where you can opt-out of receiving tailored ads from member companies:
https://thenai.org/
https://optout.aboutads.info/