Absence Management Software | Track sickness, spot trends | Sense HR

Track every type of absence, in one place.

Sickness, parental leave, jury service, compassionate leave, study leave — whatever your organisation tracks, Sense handles it. With AI to spot patterns before they become problems.

Unlimited custom absence types

Sickness, parental, jury, compassionate, study, sabbatical. Add your own. Track each separately.

Bradford Factor

Automatic Bradford Factor calculation. Set trigger thresholds. Alerts to HR when scores escalate.

Fit note tracking

Upload GP fit notes against the absence record. Track expiry, RAG flags for review dates.

Return-to-work interviews

Auto-book RTW meetings when an employee returns from sickness. Templates and notes built in.

AI pattern detection

Ami spots recurring patterns — Monday absences, post-holiday absences, team clusters — before HR does.

Absence calendar

See who's off, when, why. Team view, location view, department view. Highlight clusters and clashes.

UK statutory pay

SSP calculations built in. Qualifying days, waiting days, automatic stop at 28 weeks. Sends to payroll.

Trigger alerts

Manager notified when an employee hits a trigger point. Configurable per role, per absence type.

Reporting & trends

Absence rate by team, location, manager. Year-on-year comparison. Cost-of-absence reporting.

-25%

Problem absence

Auto

Bradford scoring

Daily

SSP recalculation

100%

HMRC compliant

The UK standard for spotting absence patterns.

Bradford Factor scores absence by frequency, not duration — spotting employees with many short absences (a sign of underlying issues) rather than rare long absences.

Auto-calculated on every absence event
Configurable thresholds — set yours by role, team or company
Trigger alerts to manager and HR when scores escalate
Track over rolling 12 months — the UK standard window
Used in disciplinary processes — full audit trail kept

Absence connects to the rest of HR.

Employee records

Absence history visible on every employee record.

Holidays & events

Holiday alongside absence in one calendar view.

Reporting

Absence rate dashboards, year-on-year trends.

Automate

Back-to-work workflows trigger automatically.

Common questions about absence management.

How does Bradford Factor scoring work in Sense?+

Score = S² × D, calculated over a rolling 12-month period. Sense recalculates after every absence event. You set the trigger thresholds (typically 200 for first warning, 400 for formal action). Alerts go to manager and HR automatically.

Does Sense calculate UK statutory sick pay (SSP)?+

Yes — full SSP calculation with qualifying days, waiting days, automatic stop at 28 weeks. SSP figures push to your payroll system (Sage, Xero, Brightpay) automatically. HMRC compliant.

Can we track fit notes from the GP?+

Yes — upload fit notes against the absence record. Track expiry, set RAG flags for review dates, send reminders to manager and employee before expiry.

How does AI pattern detection work for absence?+

Ami watches absence patterns across the workforce. Flags clusters (multiple absences in one team), recurring patterns (Mondays, post-holidays), and unusual spikes. Suggests when to look closer. UK-hosted, never trains on your data.

See Sense absence management on your data.

2-minute video or 20-minute demo. Free implementation included.

Book a demo

Meet AMI — your AI agent stack.

AMI conducts the first-round interview.

Workflows named for UK HR.

Six AI agents working on your HR.

The only HR system that builds its own location hardware.

TrustID powers right-to-work.

Track absence, spot trends, reduce problem absence.