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Sickness & absence

Fit Note After 7 Days Workflow

AbsenceTime off

Installing this workflow tells Sense to watch every sickness that's been configured to require a fit note. The moment one reaches its eighth day, Sense emails the employee and their manager and drops a task in Sense, so no one has to track the calendar by hand.

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How it works

Set your fit note rule then let Sense remind them

  1. To use the Fit Note After 7 Days workflow, simply configure which sicknesses require a fit note in your Events Manager.

  2. Then, every time a sickness like this is logged in your system, Sense will automatically track it day by day, waiting until the working day has properly started before it checks.

  3. If the sickness runs past seven consecutive days, then the employee and their manager will both get a notification letting them know a fit note is now required.

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More sickness & absence workflows

See all sickness & absence workflows
Return to Work WorkflowAs soon as someone's due back from sickness, Sense starts a structured check-in: the employee completes a return-to-work form and their manager signs it off. AbsenceOnboarding back to work Secondary Manager Sickness NotificationSense routes sickness alerts to an employee's Secondary Manager instead of their default line manager, using a Job details field you configure per person. NotificationsAbsence Sickness (Mobile App)Give employees a fast way to tell their manager they're too unwell to work today from their phone, generating a to-do and email instead of a phone call. Mobile appAbsenceSickness

Common questions

What kicks this workflow off?

A sickness record that's configured (via the Events Manager) to require a fit note, once it's been active for more than seven consecutive days.

What happens once it fires?

Both the employee and their manager get an email and an in-app Sense task letting them know a fit note is now required.

Who gets notified?

The employee and their manager.

Can we change how sicknesses trigger this?

Which sicknesses require a fit note is controlled in the Events Manager. Note: if you're deploying this workflow, you need to undeploy Sense's default fit note workflow first, since the two aren't meant to run together.