Holiday Management Software | Book leave, automate approvals | Sense HR

Holiday management that runs itself.

From statutory entitlement to multi-level approval, from accrual to carry-over. Every part of UK leave management, handled.

Holiday calendar

Team view, department view, location view. See who's off and when at a glance. Spot clashes early.

Single-click approvals

Managers approve from email, Slack, mobile app or dashboard. No login required for routine requests.

Automatic accruals

UK statutory entitlement (5.6 weeks). Custom rules per role, per location, per worker type.

Multi-level approvals

Manager + skip-level + HR if needed. Different approval chains per leave type, per duration.

Blackout dates

Block leave requests during busy periods. Whole company, department or team specific.

Carry-over rules

Cap carry-over, allow buy-back, force use-it-or-lose-it. Configurable per company policy.

Time-off-in-lieu (TOIL)

Track overtime that becomes time off. Auto-convert hours worked into leave entitlement.

Mobile-first

Request from the bus, approve from the train. Full mobile experience for everyone.

Multi-country

Different statutory rules per country. UK, Ireland, Channel Islands, EU. Configurable bank holidays.

Beyond annual leave. Twelve leave types built in.

Annual leave

Statutory + contractual entitlement, auto-accrued, configurable per role.

Parental leave

Maternity, paternity, adoption, shared parental. Statutory pay calculated.

Jury service

Statutory leave, paid or unpaid per policy. Court duration tracked.

Compassionate

Bereavement, family emergency. Discretionary or formal per policy.

Study leave

Exam days, study days, qualification time. Approval workflow built in.

Time off in lieu

Overtime converted to leave balance. Auto-tracked or manager approved.

Sabbatical

Long-service leave. Configurable duration, paid/unpaid options.

Unpaid leave

Time off without pay. Approval workflow, salary deduction calculated.

Bank holidays

UK, regional, religious. Auto-applied based on employee location.

Volunteering

CSR days, charity days. Track contribution to company impact reporting.

Training

External courses, conferences. Different to study leave; tracked separately.

Custom types

Whatever else your organisation tracks. Unlimited, fully configurable.

Holidays connect to the rest of HR.

Employee records

Leave history attached to every employee record.

Sickness & absence

Holiday and absence in one calendar view.

Automate

Approval workflows, parental leave flows, return-to-work.

Payroll integrations

Leave deductions and statutory pay flow to payroll.

Common questions about holidays.

Does Sense handle UK statutory entitlement (5.6 weeks)?+

Yes — statutory 5.6 weeks calculated automatically, including bank holidays. Pro-rata for part-time workers. Configurable for additional contractual leave (e.g. 5.6 weeks + 3 contractual days).

How does carry-over work?+

Fully configurable. Cap the carry-over amount (e.g. max 5 days), set an expiry date (e.g. use by 31 March), allow buy-back at year-end, or enforce use-it-or-lose-it. Different rules per role, per location.

Can we set custom approval chains?+

Yes — per leave type, per duration, per role. Annual leave under 5 days might be manager-only; over 10 days might need skip-level approval. Parental leave might go straight to HR. Fully configurable per policy.

Does it integrate with payroll for parental leave statutory pay?+

Yes — statutory maternity, paternity, adoption and shared parental pay calculations push to Sage, Xero, Brightpay payroll automatically. HMRC compliant.

Multi-country support?+

Yes — configure different statutory rules per country (UK, Ireland, Channel Islands, EU). Country-specific bank holidays auto-applied based on employee location.

See Sense holiday management on your team.

2-minute video or 20-minute demo. Free implementation included.

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Book leave, automate approvals, see who's where.