Performance Time
Installing this workflow tells Sense to reward employees who finish work early within a window you define. Every morning it checks the previous day's clock-out times against scheduled finish times, and when someone qualifies, it routes the early finish to their manager for approval before adding it to the planner as Performance Time.
How it works
Configure your Performance Time event and screen then let Sense track qualifying early finishes
To use the Performance Time workflow, simply set up an active Performance Time event in the Event Manager, then install the workflow from the Workflow Hub, which adds a dedicated screen to the Employee Profile with fields for scheduled and actual work times, hours, Performance Time, and an authorisation radio button, plus a Manager variant that keeps only the authorisation fields editable.
You'll also set the minimum and maximum early-finish window and who's eligible.
Then, every morning at 5:00am, Sense will automatically review the previous day's clock data and identify anyone who finished within your qualifying window.
If a qualifying early finish is found, then the manager (and a secondary manager, if one is set) gets a task and email showing the scheduled finish, actual clock-out, and total qualifying time, and once approved, an event is added to the employee's planner.
More timesheets & overtime workflows
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Common questions
What kicks this workflow off?
Nothing manual: every morning at 5:00am, Sense checks the previous day's clock-out times against each employee's scheduled finish time.
What happens once it fires?
Sense identifies anyone who finished early within your configured window and calculates their qualifying Performance Time.
Who gets notified?
The employee's manager gets a task and email with the scheduled finish time, actual clock-out, and total qualifying Performance Time. If a secondary manager is set up, they're notified too, though only one approval is needed.
What happens once a manager approves it?
Sense adds an event to the employee's planner reflecting the approved Performance Time.
Does this update payroll directly?
No. It updates the employee's planner, which then feeds into your payroll reporting rather than updating payroll systems directly.