Sense runs repetitive HR admin in the background, so that manual tasks don't get in the way of managing your busiest teams. Choose from 100+ HR workflows to install, or build your own.
Browse our HR workflows and switch them on with a single click, from the Automate Hub. Automate everything from shift cover, staff onboarding, absence, holidays, TOIL calculations and more.
Change the numbers and limits to suit your different teams or contract types. Configure things like leave entitlements, approvers, absence thresholds, or how many lates trigger an escalation.
Ask AMI, your Sense AI assistant, to get a job done, and watch a team of specialist agents perform tasks for you, like sending out payslips, chasing signatures, checking attendance and setting follow up tasks.
AMI assistantDraft a pay rise letter for Priya Nair, 8% increase, effective 1 June
Done. I've drafted a personalised pay rise letter for Priya. It includes the 8% increase, her new salary of £43,200, and an effective date of 1 June 2026. Ready to send for e-signature?
For complex processes, the no-code workflow builder lets you drag-and-drop triggers, steps and decisions, to automate things like emails, tasks, record updates, or data getting pushed and pulled from other systems.
Explore the workflow builder
Book an online demo with one of our UK-based experts, or start a free trial, to see how Sense takes routine HR admin off your plate for every shift, site and field team.
Browse these frequently asked questions about automating HR admin with Sense
HR workflow automation means letting software run routine HR jobs for you, such as reminders, approvals, letters and follow-ups. In Sense, each workflow has a trigger, such as a sickness record or a missed clock-in, and a set of steps Sense carries out automatically, so nothing depends on someone remembering.
Sense comes with more than 100 ready-made workflows covering onboarding and leavers, sickness and absence, holidays and TOIL, clocking and attendance, timesheets and overtime, expenses, documents, compliance reminders, performance reviews and recruitment. Popular examples include fit note reminders after 7 days of sickness, return to work forms, probation reminders and missed clock-out alerts.
No. Ready-made workflows install from the Automate Hub in a few clicks, and you set the rules with simple options, such as how many days, who approves and who gets told. For your own processes, the no-code designer lets you drag and drop triggers, steps and decisions, or our team can build workflows for you.
Yes. Unlike most HR software, Sense workflows can start from time and attendance data as well as HR records. A late clock-in, a missed clock-out, a missed break, overtime or a no-show can trigger an alert to the manager, a follow-up task or a note on the employee's record, so problems on site are dealt with the same day.
Through the Sense app on their own phone, so they do not need a work email address or a laptop. Staff can sign documents, fill in forms, answer approvals and request holidays from the app, and people without a smartphone can use a wall-mounted kiosk or the Sense Badge.
Yes. Set different rules, approvers and limits for each site, team, location or contract type, such as different holiday entitlements for part-time staff or a different lateness policy for one site. Backup approvers keep requests moving when a manager is away.
A workflow follows the rules you set, step by step, every time. An AI agent such as AMI, the Sense AI assistant, understands a request written in plain English and carries out the task, calling on specialist agents for jobs like chasing signatures, sorting payslips and checking attendance. A person still signs off anything that matters.
Yes. Pre-built integrations connect Sense to tools such as Xero, Microsoft and Slack, and the open API lets workflows push data to, and pull data from, your other systems. Hours, absences and HR changes can flow into payroll without anyone typing them in twice.
