Onboard new starters and shift workers remotely, with contracts, shift details and induction materials all sent to their phone before day one, so they arrive ready to start work.
Shift staff often start in groups, with day one mostly spent hanging around a dusty back room waiting for each other to fill out paperwork and sign contracts, or scanning passports and running right to work checks. With Sense, new starters can do all this remotely, in just a few short minutes, before their first shift even starts!
Send contracts for pre-starters to read and sign on their phones.
Pre-starters update their address, next of kin, and bank details in one place.
Automatically processed through TrustID, a UKVI-listed provider.
Send out any handbooks, site rules, or other important policies for signature.
Share their new shift details including instructions on where to go on day one.
Introduce team members through welcome videos and induction material.
Give new starters access to your HR system before day one, with special rules for pre-starters that let them check details, sign contracts, complete orientation tasks, and get familiar with your system.
Workers without company laptops or email addresses can onboard on their own phone, via the wearable Sense Badge, or using a wall-mounted kiosk or shared tablet at any of your sites.
If you need to hire 30 people at once to cover a spike in activity, you can send the same pack to everyone with a single click. Sense will customise each contract and document to apply to each individual.
One list shows every new starter and what they still need to do. Sense sends the reminders for you, so nobody has to chase, and everything is saved to their HR record, ready for an audit.
Onboarding workflows link data from your recruitment system to your HR system, even if you're using Sense for one and somebody else for the other, meaning there's no manual entry or data duplication.
Learn more about Sense ATSUse 14 ready-made onboarding workflows for different worker types including frontline, seasonal, or agency.
Learn moreCreate different onboarding workflows for each site, role or worker type, and choose which steps to include.
Send contracts with a legally binding digital signature, and auto-chase missing signatures.
Learn moreRun UKVI-compatible checks through TrustID, attach the evidence, and set automatic renewal reminders.
Learn moreAutomate uniform orders and equipment requests, so everything arrives in time for the first shift.
Whether you're using the mobile app or the Sense Clock, new starters arrive registered to clock in from day one.
Learn moreAuto-assign a buddy or mentor based on team, site, or role, to help new starters settle in.
Set automatic check-ins at day 1, day 7, day 30, and day 90, and record the details in each new starter's record.
Automatically add any essential training to each new starter's record, assigned by role, site, team, or seniority.
AI agents stay in touch with new starters to tell them what to expect next, and can even notify you if somebody drops out, so that you can backfill with another offer and enjoy fewer gaps on day one.
Warm welcomes, start-date reminders and signature chasers go out automatically, so nobody is left wondering what happens next.
Not every accepted job offer makes it to day one! Unresponsive candidates can be removed from your pipeline, and replaced with the next in line.
Tell AMI who is starting, what kind of work they will be doing and when their first day is, and the record creates itself, ready for you to check.
Hi Aisha, only 5 days to go! See you on Monday 3 Nov at 9:00, at our Manchester office.
Your employment contract is still waiting for your signature.
Employment contract.pdfAwaiting signatureSignedSigned! See you on Monday.
"Last year we had the pleasure of implementing Sense for our organisation, and the experience has been nothing short of exceptional."
Book a free demo with one of our UK-based experts to see how new starters get ready for their first shift with Sense HR.
Browse these frequently asked questions about onboarding shift workers
Send everything to their phone before day one: the contract, the policies, a form for their details and the right to work check. By their first shift they have signed, sent their details and know where to go and how to clock in, so the shift can start on time.
Most steps work on any phone with a web browser. Someone without a phone can finish on a shared tablet or kiosk on day one.
No. Workers without company laptops or email addresses can onboard via the mobile app, a kiosk, an ID card or a badge.
Yes. Send the same pack to a whole group at once. Each person gets their own contract and their own reminders.
Yes. Create different flows by site, role or worker type, and Sense triggers the right one automatically based on the new starter's record.
The Document Agent sends contracts, policies and forms for electronic signature. The signed copy is saved to their HR record.
No, but it helps. With Sense ATS, one click turns the chosen candidate into a new starter, with nothing typed in again. Onboarding workflows can also link to other applicant tracking systems.
Keep in touch from offer to first day: confirm the start date and what to expect, chase any paperwork early, and make sure they know who to contact with questions. Sense sends these reminders automatically.
