Agency costs out of control?
Gaps in the rota and inefficient shift planning lead to increased reliance on expensive agency carers.
Care
Prove Visits, Protect Staff, Control Costs
Sense helps care providers prove the care they deliver, reduce reliance on agencies, decrease staffing costs, cut time theft, and protect lone workers in the community.
Prove visits14 Elm Road · 07:32 to 08:04
Works with your rotaRotaCloud · 46 visits matched
HR adminTraining renewal · reminder sent
Lone worker SOSHelp on the way · 20:44
Problems Sense Solves
Care providers face rising costs and increased scrutiny
Visits getting disputed?
Families want proof that their loved ones were visited, and how long each visit lasted.
Lone workers feel unsafe?
Home carers and night staff often work alone, with nobody nearby to help if something goes wrong.
Verify Home Visits
Prove which homes each carer visited
Carers who carry the Sense Badge or use the Sense app can prove their arrival and departure at each address, with an optional photo check on arrival.
Learn how to verify each hour workedClock-in verificationScanning
Mrs Ellis · week of 4 May
- Morning call45 min · 12 Elm Road · verified
- Lunch call30 min · 12 Elm Road · verified
- Bedtime call30 min · 12 Elm Road · verified
24visits completed98%on time0disputes raised
- Each visit location verified
- Visit length recorded
- Proof stored for audits or investigations
Prove Care Delivered
Show families their loved ones are cared for
In care homes, the Sense Badge knows which room was visited, and for how long, to prove care got delivered and residents received appropriate attention.
- Room-level location accuracy
- Prove time spent with residents
- Location-verified care tasks
Rose WingOn siteRoom or zone
LoungeRoom 14Room 12EntranceDining roomGarden room
Clock-insLive
Accurate Timesheets
Verify each hour and prepare for payroll
Sense checks claimed hours against actual attendance, then applies your rules for lateness, overtime and breaks. Anomalies are flagged for review, and the payroll report is prepared for final approval.
See the full time and attendance cycle- Check for missed clock-outs and late starts
- Verify hours against actual attendance
- Payroll reports ready for approval
Work pattern
Actual9:18 AM4:40 PM
8 AM10 AM12 PM2 PM4 PM6 PM
- Late start · 18 minArrived 9:18 AM, pattern starts 9:00 AMFlagged
- Early finish · 20 minLeft 4:40 PM, pattern ends 5:00 PMFlagged
Timesheet verificationWork zoneBreak zoneOff-site
Sense HRPayroll dataVerified hoursHolidaySalary changes
Cut Payroll Costs
Stop paying for hours that were not worked
Rounded-up timesheets, early finishes and "buddy punching" eat into your narrow profit margins. Sense checks every hour against verified arrival and departure times, so you only pay for time actually worked.
- Prevent time theft
- Hours checked against verified visits
- Up to 4% off the total payroll bill
- Left site – 12 Elm RoadShift scheduled to end 5:00 PM4:45 PMEarly finish detected · £6.25 flagged
- Seen at 4 Oak CloseLocation confirmed on-site2:00 PMVerified
- Overtime logged – 12:00 AMNo location signal detected12:00 AMUnverified overtime · £37.50 blocked
- Arrived – 12 Elm RoadClock-in matched to arrival9:00 AMVerified
- Clock-in – unknown deviceDevice not registered8:51 AMPossible buddy punch · flagged for review
Smarter Shift Planning
Plan better rotas and reduce agency reliance
Sense shows how your spaces get used and the routes your carers take, to help you plan more efficient shifts. AI analysis spots patterns in your data to help you reduce reliance on agency workers.
Meet AMI and the AI agents
Rose Wing
Floor insightsPresenceTasks
- Occupancy: 32 people (64% of capacity)
- Peak today: 46 people at 11:42 AM
- Last Movement Detected: 12:58 PM near kitchen
- Temperature: 22.4°C
- Air Quality Index: 38
- Analyse visit and task times
- Ask AI questions about your data
- Rely less on agency carers
Contracts, right to work and training in one record
Every person's contract, right to work check, training and documents sit in their central HR record. Sense reminds you before anything runs out.
See HR complianceCompliance overview5/5 checks passed
- Contracts and policiesAll signed · versions current · auto-updated
- Fair treatment recordsPay equity · equal opportunity · documented
- Working time regulationsHours tracked · rest periods verified · logged
- Data protection · GDPRConsent recorded · data access audited
- Right to work checksAll employees verified · expiry alerts active
Automatic right to work checks through TrustID
Training and certificates, with expiry reminders
Holidays and absence on the Sense app
Protect Lone Workers
Locate and protect carers who work alone
Carers can raise an SOS from the app or the Sense Badge, which also detects hard falls, and their location is shared with the nearest available colleague so help arrives fast.
SOS sentLocation shared · 12 Elm RoadJames Webb is on the way
Lone workersLive
- SOS and man down alerts
- See where each carer is in the community
- Room-level location accuracy indoors
Rota Integrations
Sense works with your existing care rota
Sense links to RotaCloud, Papershift and Chronicle, and can read planned shifts, verify timesheets, create payroll reports, and feed HR and location data back into your system.
RotaCloud, Papershift and Chronicle
Other connectors available
SenseTime and attendanceClock-insAttendance data
RRotaCloudReadySendingSynced
PPapershiftReadySendingSynced
CChronicleReadySendingSynced
Discover Sense for your care teams
Book an online demo with one of our UK-based experts, or request a visit to our head office, to see how Sense keeps carers safe and proves each visit happened.
FAQ
Care questions
Browse these frequently asked questions about Sense for care
Can Sense prove a home visit happened?
Yes. Carers clock in at each client's home on the Sense app or the Sense Badge, and Sense verifies they are at the right address, with an optional photo check. Each visit is saved with its arrival and departure times, and how long it lasted.
Can we show families how much care their relative receives?
Yes, in care homes. The Sense Badge records which room each carer is in and for how long, so you can show families how much time their relative has received, backed by real records.
Do carers need a smartphone?
No. Carers can wear the Sense Badge, which clocks them in, shows their tasks and has an SOS button, with no phone needed. Carers who prefer can use the free Sense HR app on their own phone.
How do you keep carers safe when they work alone?
Carers can raise an SOS from the app or the Sense Badge. The Badge also detects hard falls and lack of movement, and sends an alert automatically with the carer's location, to the nearest available colleague or your own team.
Do you track carers between visits?
It's up to you. You can record just arrival and departure at each visit, or location across the working day, including travel between visits. Sense only tracks during working time, and carers are never tracked outside it.
How does AI help with shift planning?
Sense records how long visits and care tasks really take. You can ask AMI, our AI assistant, questions about that data, such as which visits regularly overrun or when you are short of staff, and use the answers to plan rotas that need fewer agency hours.
We already have a rota. Does that matter?
No. Keep it. Sense links to RotaCloud, Papershift and Chronicle, and to others through our connectors, so hours worked can be checked against the hours planned.
Can we keep training records and right to work in one place?
Yes. Each carer's HR record holds their training, certificates and right to work check, with reminders before anything expires.
Does Sense work with our payroll?
Yes. Sense sends verified hours to Sage, Xero, BrightPay and PayCaptain, and to any other payroll by export, including outsourced payroll. Managers approve the hours first, so payroll only gets hours that have been checked.
Are the zero hours rules changing?
Yes. The Employment Rights Act 2025 brings in new rules for zero hours and low hours workers, expected from 2027, including offers of guaranteed hours and notice of shifts. Read our guide to the zero hours changes.