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HR Compliance

Audit-Ready HR Records for Every Team

Keep HR compliant across every shift, site and team, with one central place for all your contracts, policies, training, certificates, right to work documentation, and more.

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Centralise HR

All your records in one easy place

Documents, policies, right to work, training and safety records all sit in each person's HR record, accessible anywhere via the Sense app or Badge, no matter which site, team or job they're currently assigned to.

  • E-signatures and read receipts
  • Automatic chasers for missing signatures
  • Custom fields for your industry
See documents
Right To Work

Right to work checks through TrustID

Ensure everyone has the right to work by automating checks for new starters through TrustID, a UKVI-listed provider. Get alerts and reminders when visas are due to expire, and store right to work proof ready for audit.

  • Checks done directly inside Sense
  • Reminders before a document runs out
See right to work checks
Working Time

Keep working hours and holidays in check

Sense makes it easy to track working time and holiday accrual, even for shift workers on split shifts or different sites. Prove each hour worked, auto-calculate entitlements, and keep an audit-ready record.

  • Hours checked against shifts and location
  • Breaks recorded on every shift
  • Keep your busy shift workers compliant
See time and attendance
Training And Licences

Training and licences that never expire

Sense reminds you when important training or licences are set to expire, such as SIA badges, food hygiene certificates, and HGV training. Plus, managers on each site can see who is qualified to do which jobs.

See the training expiry reminder workflow
  • For All Worker TypesAgency, seasonal and contract staff includedAgency staff, seasonal workers and contractors may not be directly employed, but you still need to store their contracts, shift details, and right to work information. Custom profiles allow this.
    • Templates for each type of worker
    • The right documents for each role
    • Reminders when anything is missing
    See employee records
  • Health And SafetyProtect staff and stay compliant with HSELone worker and man down alerts, fire roll calls and incident records sit in the same system as your HR information, so you can easily prove training, check who was on site, and review incidents.
    • Fire roll call and evacuation
    • A record of every alert and response
    • Lone worker protection
    See lone worker safety
  • Full Audit TrailLook back on any shift, site or incidentWhen a client, inspector or insurer asks what happened, Sense has the answer. Every clock-in, task, location check, SOS alert and change to an HR record is saved with the time, place and person.
    • Hours, attendance and breaks
    • Tasks, locations and patrols
    • SOS alerts and responses
    Book a demo to see the audit trail

Explore more from Sense HR

Recruit and retainFind, hire and keep talented shift staff. Staff managementEvery team in one system, not in spreadsheets. Mobile appHolidays, shifts and clocking in on their phone.

Are your HR records compliant?

Book an online demo with one of our UK-based experts, or start a free trial, to see how Sense keeps right to work, contracts, training and working time records audit-ready for every shift, site and field team.

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FAQ

HR Compliance Questions

Browse these frequently asked questions about HR compliance with Sense

What is HR compliance software?

HR compliance software helps employers keep the records, checks and processes that employment law requires, and prove it when asked. Sense keeps right to work checks, contracts, policies, training, licences, working time and safety records in one place, reminds you before anything expires, and keeps an audit trail of every change.

How does Sense help with right to work checks?

Sense connects to TrustID, a UKVI-listed identity service provider, so you can run right to work checks for new starters without leaving Sense. The result is saved to the employee's record as audit-ready proof, and Sense reminds you before a visa or time-limited permission runs out.

Can Sense track training, licences and certificates?

Yes. Store any training record, licence or certificate, from SIA badges and HGV training to food hygiene certificates, forklift licences and CSCS cards, with expiry dates and automatic reminders. Managers on each site can see who is qualified to do which jobs.

How does Sense help prove working time and holiday pay?

Verified clock-ins show the hours and breaks each person really worked, even on split shifts or across different sites. Sense calculates holiday entitlements and accrual automatically, so you have an audit-ready record for working time limits, rest breaks and holiday pay.

Can we keep compliance records for agency, seasonal and contract workers?

Yes. Custom profile templates let you store the right contracts, shift details and right to work information for workers who are not directly employed, such as agency staff, seasonal workers and contractors, alongside your own employees.

Does Sense keep an audit trail?

Yes. Every clock-in, task, location check, SOS alert and change to an HR record is saved with the time, place and person, so you can look back on any day, site or worker when a client, inspector or insurer asks what happened.

How does Sense support health and safety compliance?

Lone worker and man down alerts, fire roll calls and incident records sit in the same system as your HR information. That makes it easy to prove who was trained, check who was on site, and review what happened and who responded.

Where is our data stored, and who can see it?

Sense stores your data in the UK, on Azure UK South, and is certified to ISO 27001:2022. Access roles control which screens, fields and records each person can see or edit, so sensitive information is only seen by the right people.