Create, Manage and Publish Any Vacancies

A job vacancy is an open, paid position that an employer is actively looking to fill. It usually starts as an internal request, is approved, and then becomes a job advert that people can apply for. In Sense HR, each vacancy holds the role details, hiring team and pipeline, so every applicant is tracked against the right role.

A job advert is the public description of a vacancy, written to attract the right applicants. It normally covers the job title, location, pay, hours, main duties, the skills and experience needed, and how to apply. Sense HR can write the first draft for you: describe the role to AMI and it drafts the advert, ready for you to check and publish.

Use a job title people actually search for, then be clear about pay, location and working pattern. Keep the duties short, separate the must-haves from the nice-to-haves, use inclusive language, and finish with how to apply and the closing date. In Sense HR, AMI drafts the advert from a short description, and you can save it as a template for similar roles.

There is no general legal requirement for private-sector employers to advertise a vacancy, although many public bodies have their own rules. Advertising openly usually brings in a wider, fairer pool of candidates. Sense HR lets you publish a vacancy internally to existing staff, externally to job boards and your careers site, or both.

Usually not. Under the Equality Act 2010, adverts must not discriminate on protected characteristics such as age, sex, race or disability, unless a genuine occupational requirement applies, which is rare. Watch out for indirect wording too, such as “young and energetic” or “recent graduate”.

Not at the moment. In July 2026 the government opened a consultation on requiring employers to publish salary information in job adverts, or share it with candidates before interview, but this is not yet law. Many employers already include a salary range because adverts with pay tend to attract more applicants.

Most employers use a mix of job boards such as Indeed and LinkedIn, their own careers page, social media and the government’s free Find a job service. Sense HR publishes vacancies to Indeed and feeds your live vacancies to your own careers site through an RSS feed, so you manage every vacancy from one place.

Yes. With Sense HR’s vacancy approval workflow, you choose who approves new vacancies. Approvers get an email and a push notification, review the details in the mobile app, and approve or decline. The person who raised the vacancy is told either way.