Design an onboarding process that suits your business, then watch it run itself – from sending out contracts and allocating equipment, to booking training, chasing signatures, and scheduling check-ins.
Design your own custom workflows to create a tailored, standardised onboarding experience that aligns with your employer brand. Dynamic check-lists, auto-reminders, and AI agents all work together in the background to give your new starters a consistently engaging experience.
Give your new starters access to your HR system before they even start, via the pre-boarding welcome lounge. Special rules for pre-starters let them check their details, sign contracts or NDA’s, and get familiar with your system, while keeping full system access limited until they start.
Adding a new starter manually? No need to fill out any complex fields or forms, all you need to do is tell AMI who is starting, what kind of work they’ll be doing, and when their first day is, and the record will create itself! You can check and edit the details before setting it live.
AMI assistantHi 👋 Ready to add a new employee? Just tell me about them in your own words.
Add James Cooper, he's joining as a Senior Developer on the 12th of June. He'll be full time, based at our Manchester office, reporting to Laura Simmons.
Got it — creating James's profile now:
Here's what's included in your Sense HR onboarding software.
Select from 14 pre-built workflow templates for common hires like office workers or contractors.
Give new starters access to their profile, contracts and documents before their first day.
Send out contracts with a legally binding digital signature that can be completed online.
Conduct ID verification, scan and attach documents, and set up automatic renewal reminders.
Auto-assign buddies or mentors based on team or location, to help new starters settle in.
Automate IT account creation, laptop requests, uniform orders and more, in time for day one.
Automatically set milestones to each new starter’s record, such 1, 7, 30 or 90-day check-ins
Add required training to new starter records, auto-assigned by role, location, or seniority.
Workers without company laptops or email addresses can onboard via kiosk, badge, or mobile.
Book a free demo or start your free trial to discover modern and automatic onboarding with Sense HR.
Sense ships with 14 ready-made templates you can deploy in minutes. Configure to your business (approvers, content, timings) and you're live. Custom flows for unusual roles can be built in a few hours.
Yes — different flows by role, department, location or worker type. A field engineer onboards differently to a head office hire, and Sense handles both with the right flow triggered automatically based on the new hire's record.
Sense was built for frontline first. Workers can complete onboarding via the mobile app, a wall-mounted kiosk, ID card or printed checklist — no email required.
Yes — Home Office compliant right-to-work checks with automatic document scanning and renewal reminders. Plus integrations with DBS, Yoti and Onfido for ID verification.
