Are our cards and licences up to date?
Sense stores and tracks things like forklift and HGV licences, and lets you know when renewal dates are due.
Warehouse And Logistics
Manage Your Warehouse and Driving Teams
No queues at the clock machine, and verified tasks and hours across every shift and site, with a system that tracks and protects lone workers and teams, both in the warehouse and on the road.
No-queue clockingAutoClock · 06:00 shift change
HR adminHoliday approved · 10:42
Licence expiry remindersForklift licence · 30 days
Man down alertsNo movement · Aisle 14 · 02:30
Problems Sense Solves
Warehouse and logistics teams face unique challenges
Are we paying for hours that weren't worked?
Sense verifies each hour, and reduces time theft or timesheet errors, saving up to 4% on your total payroll bill.
Are our lone workers and drivers safe?
Protect your night shift workers moving around large buildings, and keep your drivers safe, with man down and SOS.
Holidays, absence and HR admin on every phone
Warehouse staff and drivers can book holidays, report absence and check their shifts via the Sense app, with no need for a work email or laptop. Managers can approve requests, or see who is off to fill rota gaps.
Explore Sense HR100%
Holiday request
Tue 12 to Thu 14 May3 days
Notes
Family wedding in Leeds. I've swapped my Wednesday shift with James, so the team is covered.
Holiday left after this12 9 days
DeclineApprove
Holiday approved · Sarah notified
Holiday requests and balances on the app
Absence reporting and return to work
Documents and policies signed on the phone
Compliance
Licences, training and right to work
Store each person's forklift and HGV licences, training certificates and right to work check in their HR record. Sense reminds you before anything expires, so nobody works without the right paperwork.
- Right to work checks through TrustID
- Forklift and HGV licences, with expiry reminders
- Contracts signed on the phone before day one
At work
- Start date12 Jun 2023
- DepartmentAccounting
- ContractFull time
- Salary£65,000Updated
- Holiday left12 days
- Right to workVerified
Clocking In
Start and finish each shift with no queue at the clock
Sense tracks accurate hours for your shift workers with no need to queue at a wall clock. AutoClock tracks entries and exits automatically, or the Sense app lets workers prove attendance from their phone.
Browse different ways to track time
Who's whereLive
Tap ID CardFront gateFingerprintWarehouse BSense AutoClock™Site C
Central recordToday · 3 sites
- AutoClock via Gateway and Badge
- Location-verified mobile phone app
- Traditional clock options available too
Accurate Timesheets
Reduce your payroll bill with accurate hours
Sense checks claimed hours against actual attendance, then applies your rules for lateness, overtime and breaks. Anomalies are flagged for review, and the payroll report is prepared for final approval.
See the full time and attendance cycle- Check for missed clock-outs and late starts
- Verify hours against actual attendance
- Up to 4% off your total payroll bill
Work pattern
Actual9:18 AM4:40 PM
8 AM10 AM12 PM2 PM4 PM6 PM
- Late start · 18 minArrived 9:18 AM, pattern starts 9:00 AMFlagged
- Early finish · 20 minLeft 4:40 PM, pattern ends 5:00 PMFlagged
Timesheet verificationWork zoneBreak zoneOff-site
Sense HRPayroll dataVerified hoursHolidaySalary changes
Track Drivers
Verify hours for drivers on the road
Drivers clock in via the Sense app or Badge, with location tracking to ensure they follow expected routes and take appropriate breaks. Automatically calculate timesheets based on regular or overtime hours.
Live mapLive
StockroomFront entranceLoading bay
Site B
8:589:209:4010:1511:02
- Location and routes verified
- Optional photo check on arrival
- Hours and overtime calculated
Check Agency Hours
Pay agency staff for the hours actually worked
Agency staff can clock in the same way as your direct hires, so you have your own record of every hour to check against the agency's invoice.
- Same method for agency and direct hires
- Compare billed hours with time worked
- ID and location stamps prevent time theft
Dispute evidence · Jamie Torres
Claimed
- LocationLevel 3
- Duration90 min
- Start14:00
Location data
- Actual locationLobby
- Time on level 30 min
- First seen14:08
Protect Lone Workers
Locate and protect your lone workers fast
See who is working alone and where they are in real-time, whether in the warehouse or on the road. SOS buttons and hard fall detection alert you when something goes wrong and help you send help fast.
Learn more about lone worker safetyResponder brief · liveAcme HQ · 12 Park Lane · 4 floors
Still inside2
People to locate
- SOS and man down alerts
- Evacuation roll call from live attendance list
- Lone worker check-ins
Discover Sense for your warehouses and drivers
Book an online demo with one of our UK-based experts, or request a visit to our head office, to see how Sense tracks hours, shifts and safety for your warehouse and driving staff.
FAQ
Warehouse and logistics questions
Browse these frequently asked questions about Sense for warehouse and logistics
Do staff need a smartphone?
No. Staff without a phone can tap a card on the Sense Clock, use a fingerprint or face clock, or wear a Sense Badge. Staff with a phone can use the free Sense HR app.
Can staff clock in automatically?
Yes. With Sense Gateways at your doors, AutoClock clocks staff in as they arrive and out as they leave, using a Sense Badge or Tag. There is nothing to tap or scan.
Do you track drivers all day?
No. Sense records when drivers clock in and out. It does not follow them on the road.
Can agency workers use Sense?
Yes. Agency staff clock in the same way as your own staff, so you can check their hours against the agency's invoice before you pay it.
How does Sense stop buddy clocking?
The Sense Clock shows a one-use code, and each account works on one phone only, so nobody can clock in for a colleague. For extra checks, add a fingerprint or face clock, or use the fingerprint reader on the Sense Badge.
What happens if someone falls or needs help?
With the Sense Badge, a hard fall or a press of the SOS button sends an alert to the people you choose, with the person's location. Alerts can go to the nearest available colleague, so help arrives fast.
Does Sense work with our payroll?
Yes. Sense sends verified hours to Sage, Xero, BrightPay and PayCaptain, and to any other payroll by export, including outsourced payroll. Managers approve the hours first, so payroll only gets hours that have been checked.
We already have a rota. Does that matter?
No. Keep it. Sense links to RotaCloud, Papershift and Chronicle, and to others through our connectors, so hours worked can be checked against the hours planned.