ATS Pipeline Notifications
Installing this workflow tells Sense to send the right email automatically whenever a candidate moves to a new stage in your ATS pipeline. You decide which stages trigger an email, who receives it, and what it says, and Sense takes care of sending it the moment a candidate's stage changes.
How it works
Set up your pipeline stage templates then let Sense send the right email automatically
To use the ATS Pipeline Notifications workflow, simply install it from the Workflow Hub and open its Configuration screen, where you can set up to 15 templates, each one naming the pipeline stage (or stages, comma separated) it applies to, who should receive it (the applicant, the vacancy's hiring team, all admins, or any combination), a subject line, and the HTML email content, using merge tags like {{ApplicantName}}, {{CurrentStage}}, and {{HiringManager}} to personalise it.
Then, every time an applicant is moved into a pipeline stage, Sense will automatically check whether a template is configured for that stage.
If one is, then Sense sends it straight away to whichever recipients you've selected, without anyone needing to send it manually.
More recruitment workflows
See all recruitment workflows
Common questions
What kicks this workflow off?
An applicant being moved into a pipeline stage that has an email template configured against it.
What happens once it fires?
Sense sends the matching email automatically, with no manual action needed from the hiring team.
Who can receive these emails?
You choose per template: the applicant, the vacancy's hiring team, all admins in the account, or a combination of the three.
How many different stage emails can we set up?
Up to 15 templates, and you can apply the same template to multiple stages using comma separated stage names.
Can we personalise the email content?
Yes. Templates support merge tags such as {{ApplicantName}}, {{CurrentStage}}, and {{HiringManager}}, and Sense provides ready-made HTML templates for both candidate-facing and internal alerts.