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Staff Self Service

Easy self service for all your workers

Let people access Sense HR via their phones, laptops, wearable badges or even wall-mounted kiosks, to give each worker the ability to request holidays, update records, sign contracts, and more.

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Book holidays and events

Give staff an easy way to request holidays or book events. You can lock days against booking to keep staffing levels high on busy days, and set rules that say who must approve each type of leave request. Use statutory entitlements or set your own, then let Sense HR track them automatically.

Register sickness and absence

You can let your people use the Sense HR app to tell their manager they’re sick. Add different sickness types, set custom rules and automations, and let Sense HR feed all sickness and absence data into one central dashboard that you can easily analyse with the help of AI.

Update personal details

Give staff a way to keep their personal employee records up to date, with access to edit their details such as next of kin, contact information, and marital status. Use this information to kick off workflows, update other systems, or trigger manual checks or reviews.

Self service anywhere

Everything your people need, in their pocket

  • Find and sign documentsPeople can use their personal dashboard to find letters, contracts, training records and company policies. Let employees sign policies or contracts digitally, and let them download important documents such as payslips or formal letters, from the Sense HR app.
  • Complete performance reviewsGive your teams ways to work together to complete performance reviews and 1-2-1’s. Require input from employees and managers, share documents and comments, set up 360 degree feedback loops, and give workers a way to check manager feedback or KPIs.
  • Cut HR queries with AMICut out the number of questions coming to HR, by giving employees limited access to your HR assistant, AMI. Let them ask questions about their entitlements, their personal information records, their contracts, or even your company policies and handbooks.
What's inside

Explore your new employee self-service system

Here's what your people can do with their own Sense HR account.

Request Holidays

View entitlements and request holidays or other leave from any device.

Report Sickness

Let staff report their own sickness, where your access rules allow it.

Update Personal Details

Keep contact details, emergency contacts and bank details up to date.

Documents and Payslips

Read, acknowledge and sign documents, and download payslips.

To-Do Lists

Complete tasks like return-to-work forms, reviews and document signatures.

Push Notifications

Get alerts when there’s something to approve, sign or complete.

Clock In and Out

Clock in and out from the mobile app, if your organisation uses it.

Submit Expenses

Submit expense claims from the app, ready for the right manager to approve.

Org Chart and Directory

See who’s who, and who reports to whom, across the organisation.

Discover employee self-service for yourself

Book a free demo or start your free trial to discover easy employee self-service with Sense HR.

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FAQ

Common questions about employee self-service

What is employee self-service?

Employee self-service (ESS) lets staff handle everyday HR tasks themselves, such as requesting holidays, updating personal details, reporting sickness and downloading payslips, instead of asking HR or their manager. In Sense HR, each person gets their own login on the web and in the Sense HR mobile app.

How does an employee self-service portal work?

Each employee logs in with their own account and sees a personal dashboard with their to-dos, documents, holidays and upcoming events. You decide what each group of people can see and do using access roles, so staff only get the features and information you choose.

Can I control what employees are allowed to change?

Yes. Access roles let you decide exactly which screens and fields each person can view or edit, and which actions they can take, such as adding their own sickness to the planner.

Which devices does the Sense HR app work on?

The Sense HR mobile app works on iPhones running iOS 14 or later and Android phones running Android 10 or later. Staff can also log in from any web browser.

Can staff without a work phone or email use self-service?

Yes. As well as the mobile app, workers without a company phone, laptop or email address can use Sense HR via a wall-mounted kiosk or the wearable Sense Badge.

Is employee data kept secure?

Yes. Sense HR is UK-hosted, ISO 27001 certified, and GDPR compliant.