Sense HR connects to TrustID for UKVI-compatible Identity Document Validation Technology (IDVT), letting you run a right-to-work check in minutes, and automatically attach evidence to the employee file.
TrustID is one of the few UKVI-listed IDVT providers, meaning your checks are accepted under the digital scheme.
Every right-to-work check leaves a timestamped record, automatically attached to the employee record.
Run the check at key points, such as after an accepted job offer, or whenever the current check expires.
Create employee records that automatically meet sponsorship-licence reporting expectations.
Conduct ID verification, scan and attach documents, and set up automatic renewal reminders.
Book a short demo with one of our experts, or start a free trial to see how right-to-work checks work on actual employee records.
Browse these frequently asked questions about right-to-work checks
A right-to-work check is the check UK employers must carry out to confirm that someone is legally allowed to do the job before they start. Doing the check correctly, and keeping a record of it, gives you a statutory excuse if it later turns out the person was working illegally.
There are three ways: a manual check of original documents with the person present, the Home Office online check using a share code, or a digital check through a certified identity service provider using identity document validation technology (IDVT). Which you use depends on the person and their documents.
The candidate gets a share code from the Home Office and gives it to you with their date of birth. You enter both into the government's online service, check the photo matches the person, and save the result. British and Irish citizens cannot get a share code, so they need a manual or digital check instead.
Before the person starts work. If their permission to work is time-limited, you also need a follow-up check before it runs out.
Online share code checks and digital IDVT checks usually take minutes. A manual check takes as long as it takes to see and copy the original documents with the person present.
Keep a copy of the check for the whole time the person works for you, and for two years after they leave.
Employers who employ someone without the right to work can face a civil penalty of up to £45,000 per illegal worker for a first breach, and up to £60,000 per worker for repeat breaches, as well as possible criminal charges where they knew or had reasonable cause to believe the person could not work.
Yes — native right-to-work checks plus integrations with DBS providers and ID verification services. Compliant with UK Home Office requirements, automatic renewal reminders.
