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Timesheets & overtime

Flexi Time (Daily Adjustments)

AttendanceFlexi time

Installing this workflow tells Sense to compare every submitted timesheet against the employee's scheduled hours and adjust their entitlement balance automatically. Work extra hours and the balance goes up; work fewer, and it goes down, with the update shown within seconds of the timesheet being saved.

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How it works

Set your entitlement and break rules then let Sense adjust balances daily

  1. To use the Flexi Time (Daily Adjustments) workflow, simply choose which entitlement type it should adjust, such as TOIL, Flexi, or Holiday, and set your break deduction rules and any carryover limits.

  2. Then, every time an employee submits a timesheet with their date, start and end time, and break minutes, Sense will automatically compare their worked hours against their scheduled hours and update the linked entitlement balance, showing worked hours, expected hours, and the entitlement change within seconds.

  3. If a timesheet is later edited, then Sense reverses the original adjustment and recalculates it with the new figures; if it's deleted, then the linked entitlement change is reverted entirely.

  4. If there isn't enough balance to deduct from, then Sense emails the employee to let them know.

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More timesheets & overtime workflows

See all timesheets & overtime workflows
Flexi Time (Weekly Adjustments)Every Monday, Sense totals up what each flexible-pattern employee worked against their contracted hours and adjusts their entitlement balance automatically. Time offFlexible working Overtime AdjustmentsChecks each employee's clock data every morning against their schedule and routes any overtime to their manager for approval before adding it to the planner. TimeOvertime Performance TimeRewards employees who finish work early within a window you set, routing qualifying early finishes to their manager for approval before adding to the planner. TimeOvertime

Common questions

What kicks this workflow off?

An employee submitting a timesheet with a date, start and end time, and break minutes.

What does Sense do with that timesheet?

It compares worked hours against the employee's scheduled hours and adjusts their entitlement balance accordingly. Extra hours add to the balance, fewer hours subtract from it.

What happens if a timesheet gets edited or deleted afterwards?

An edit reverses the original entitlement change and recalculates it with the new figures. A deletion reverts the linked entitlement change entirely.

What's configurable?

The entitlement type it adjusts, your break deduction rules, maximum carryover amounts, whether time is recorded via timesheets or attendance records, and how retrospective calculations are handled.

What happens if there isn't enough entitlement balance to deduct?

Sense emails the employee to let them know the deduction couldn't be processed.