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Expenses

Expense Authorisation – Managers Only

Pay and benefitsExpenses

Installing this workflow tells Sense to send every expense request straight to the employee's line manager, whatever the amount being claimed. There's no routing by expense value and no secondary approver in the mix, just the manager, or all admins if the employee doesn't have one.

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How it works

Choose Managers Only routing then let Sense send every expense straight to the line manager

  1. To use the Expense Authorisation – Managers Only workflow, simply ask support to switch your account onto this workflow.

  2. Then, every time an employee submits an expense through the Expenses mobile app, Sense will automatically send it to their line manager for approval, regardless of the amount claimed.

  3. If the employee has no manager, then it goes to all admins instead, and any one of them can approve or decline it.

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More expenses workflows

See all expenses workflows
Standard Expense Authorisation WorkflowSense automatically routes every expense request to the right manager and, for amounts of £100 or more, to admins too, so nothing waits for someone to chase it. ExpensesApprovals Admin Expense AlertsSense emails every admin when an expense is requested, then again once it's approved or declined, so admins can track requests without checking manually. NotificationsExpenses Custom Expense Requests (Admin Approval)Sends expense claims logged on a fully customisable Expenses screen straight to your Admin team, who approve, decline or send them back to edit. ExpensesApprovals

Common questions

What kicks this workflow off?

An employee submitting an expense through the Expenses mobile app.

Who approves the request?

The employee's line manager, regardless of the amount being claimed.

How is this different from the standard expense workflow?

The standard workflow routes requests based on the expense amount; this version sends every request to the line manager no matter the value.

What happens if the employee has no manager?

The request goes to all admins, and any one of them can approve or decline it.

Does this affect expenses already submitted?

No. Moving to this workflow only affects requests submitted after the change; anything requested before follows the standard authorisation workflow.