Expense Authorisation – Admins Only
Installing this workflow tells Sense to stop splitting expense claims by amount and send every single one straight to your Admin team instead, so any one Admin can sign it off. Built for organisations that want all expense claims approved in one place, by one team.
How it works
Choose your Admin-only routing then let Sense centralise every claim
To use the Expense Authorisation: Admins Only workflow, simply reach out to Sense support and ask them to switch your organisation over to this routing, replacing the default amount-based rules.
Then, every time an employee submits an expense claim through the Expenses app, Sense will automatically notify every Admin by email and give each of them a to-do to review it, and any one Admin can approve or reject the claim.
If the person submitting the claim is an Admin themselves, then Sense routes it to their line manager instead, or approves it automatically if that Admin has no manager set.
More expenses workflows
See all expenses workflows
Common questions
What kicks this workflow off?
An employee submitting an expense claim through the Expenses app.
Who approves the claim?
Any one Admin. The request goes to the whole Admin team, and a single approval or rejection settles it.
What happens when an Admin submits their own expense claim?
It's routed to that Admin's line manager for approval, or approved automatically if they don't have a line manager set.
Does switching to this workflow affect requests already submitted?
No. It only applies going forward, existing requests keep following the standard authorisation rules.