Sense Workplace Security and Data Governance Report 2025

Protecting the personal data of employees is central to everything we do at Sense Workplace. Our latest Security and Data Governance Report explains exactly how we keep information safe and compliant.

You can download the full PDF version of this report here.

Or, keep reading to learn how we keep your data safe.

Hosting and Infrastructure

All live customer data sits in Microsoft Azure’s UK South data centre. Your information never leaves the UK and benefits from Azure’s continually updated security features. Each customer has a single-tenant database, so your data is kept completely separate from everyone else’s.

Backups and Recovery

We perform continuous geo-redundant backups to another secure UK site more than 200 kilometres away. If the primary data centre were to fail, your system could be restored quickly with no loss of critical information.

Encryption

Data is encrypted at every stage. We use AES-256 encryption while it is stored and HTTPS with TLS when it is transmitted.

Standards and Compliance

Sense Workplace is certified to ISO27001:2022 and complies fully with UK GDPR and the Data Protection Act 2018. Customers remain the data controllers and we act solely as the processor. If you leave the platform, you can export or permanently delete your data within 30 days.

Permissions and Visibility

Access to data is controlled by your own administrators. By default, individual users can only see their own information, and you can set more detailed permissions to match specific roles.

Two-Factor Authentication

Two-factor authentication is available and can be required for every user. This adds a strong extra barrier against unauthorised access even if a password is compromised.

AI Features

Sense Workplace includes optional AI tools that help automate workflows and surface useful insights. These features run within the same certified and GDPR-compliant environment as the rest of the platform. Data used by AI remains in your own system and is never shared with third parties for training. You can turn AI features off at any time.

Why this matters for your teams

Our platform is built for the workforce that many systems overlook: deskless, frontline, field-based, lone, seasonal and contract staff. By bringing HR and operations together in a single, secure system, managers can respond quickly in emergencies, verify tasks without micromanaging, and automate even the most unusual processes. Explore the rest of our website to learn more!