# Sense HR

> Sense HR is a UK-built HR software platform for organisations with frontline, deskless, shift-based and multi-site workforces. It combines core HR, recruitment and applicant tracking, time and attendance, workflow automation, integrations and specialist AI agents in one system.

Sense HR is designed for organisations whose people work across offices, shops, factories, care settings, hospitality, warehouses, cleaning and facilities, field teams and client sites. The platform covers employee records, documents, absence, onboarding, performance, recruitment, verified working hours, payroll-ready data, HR workflows, reporting and employee self-service.

This is an expanded, curated directory of Sense HR pages, not a full-text archive. Follow the links for complete page content. Use Pricing for current commercial details and What's New for release status; a version-specific article describes the release named in its title, not necessarily the current release.

## Start Here

- [Sense HR](https://sense.hr/): Overview of Sense HR, a UK-built HR platform for busy, hands-on and frontline workforces, covering core HR, recruitment, time and attendance, workflow automation, integrations and AI agents.
- [Pricing](https://sense.hr/pricing.html): Current Sense HR Team, Elite and Enterprise plans, including pricing, feature comparisons, AI-agent access, workflow automation, recruitment, time and attendance, integrations and support.
- [Customer Stories](https://sense.hr/customers.html): Case studies from UK organisations using Sense HR across manufacturing, cleaning, frontline services and other sectors, with examples of HR automation, onboarding, workforce tracking and operational outcomes.
- [Industries](https://sense.hr/industries.html): How Sense HR supports frontline and deskless teams in care, retail, manufacturing, warehousing and logistics, hospitality, cleaning and facilities, including safety, time tracking, tasks and HR administration.
- [Product Tour](https://sense.hr/demo.html): Four-minute Sense HR video introduction covering HR, attendance and AI, with a form to request the video link and an option to book a live demonstration.
- [Explore Sense HR](https://sense.hr/product-videos.html): Product videos and guided explanations showing how Sense HR works across HR administration, recruitment, automation, AI, time tracking and connected workforce processes.
- [About Sense HR](https://sense.hr/about-us.html): Company background, team, approach and product philosophy behind Sense HR, a UK HR technology provider focused on practical HR software for modern workforces.

## Core Platform

- [Core HR Software](https://sense.hr/essential_hr.html): Core HR software for employee records, documents, onboarding, holidays, absence, performance, reporting, payroll-ready data and employee self-service, designed for office, frontline and hands-on workers.
- [Recruitment and ATS](https://sense.hr/ats.html): UK applicant tracking and recruitment software for creating vacancies, publishing jobs, screening applicants, managing pipelines, interviewing, right-to-work checks, offers and pre-boarding, with AI support throughout the process.
- [Sense Automate](https://sense.hr/workflow.html): HR workflow automation with standard workflows, a library of 100+ ready-made UK HR workflows and custom workflow options for onboarding, absence, approvals, attendance, compliance and connected business processes.
- [AMI and AI Agents](https://sense.hr/ai.html): Sense HR's built-in Agent Management Interface for asking HR questions, completing tasks and running processes through specialist AI agents for recruitment, attendance, payroll documents, expenses, HR advice, reporting and task management.
- [Time and Attendance](https://sense.hr/time-and-attendance.html): UK time and attendance software with mobile clock-in, Sense Clock hardware, AutoClock, fingerprint and facial verification, indoor zones, verified hours, timesheets, approvals, payroll connections and workforce presence.

## Core HR Features

- [Employee Records](https://sense.hr/employee-records.html): UK-hosted employee records software with unlimited HR data, custom fields and screens, worker-type templates, documents, role-based permissions, audit trails and AI-powered search through AMI.
- [Employee Onboarding](https://sense.hr/on-boarding.html): Automated employee onboarding from offer acceptance through pre-boarding, day one and probation, including contracts, e-signatures, right-to-work checks, forms, equipment, training, reminders and custom onboarding workflows.
- [Onboarding for Shift Workers](https://sense.hr/onboarding-shift-staff.html): Mobile contracts, forms and right-to-work checks before the first shift, with clock-in preparation and role-specific onboarding.
- [Performance Management](https://sense.hr/performance.html): Performance management software for appraisals, probation reviews, goals, one-to-ones, 360 feedback and performance improvement processes, with automated reminders and AI-supported analysis.
- [Holiday and Leave Management](https://sense.hr/holidays-events.html): Holiday and leave management for employee requests, approvals, entitlement calculations, TOIL, carryover, custom leave types, shared calendars and AI-supported availability and staffing analysis.
- [Absence Management](https://sense.hr/absence_sickness.html): Absence management software for sickness and custom absence types, Bradford Factor tracking, fit notes, return-to-work processes, configurable absence thresholds, heatmaps and AI-assisted pattern detection.
- [HR Reporting](https://sense.hr/reporting.html): HR reporting and people analytics with pre-built reports, custom reporting, plain-English questions through AMI, charts, infographics and exports for headcount, absence, attendance and other workforce data.
- [HR Reporting Software](https://sense.hr/hr-reporting-software.html): Reporting use cases, dashboards and workforce trend analysis.
- [HR Documents](https://sense.hr/documents.html): HR document management for contracts, policies, letters, fit notes and other employee paperwork, with storage, search, distribution and electronic signatures linked to employee records.
- [HR Document Templates](https://sense.hr/document-templates.html): Reusable templates for contracts, letters and policies, with AI-assisted drafting.
- [Payroll-Ready HR Data](https://sense.hr/payroll.html): Payroll preparation and integrations using verified employee and attendance data, with connections to payroll providers and AI support for processing and distributing payslips and other pay documents.
- [Employee Self Service](https://sense.hr/employee-self-service.html): Employee self-service for holiday requests, sickness reporting, personal details, documents, payslips and HR tasks, with access options for workers using phones, laptops, kiosks or Sense hardware.
- [Customisation](https://sense.hr/customisation.html): Sense HR customisation for fields, screens, permissions, templates, workflows and data structures, allowing HR teams to adapt the system to different roles, locations, contract types and business processes.
- [Mobile App](https://sense.hr/mobile.html): The Sense HR app for iPhone and Android, listed as Sense Workplace on the App Store and Google Play and free with every plan. Staff book holidays and other leave, read and sign documents, find payslips, update their details, work through their To Do list and get push notifications; add-on mini apps cover clocking in with GPS, shifts, sickness, hours worked, expenses, fire roll call, news and the people directory. Managers approve requests from their phone. Sign-in is a work email and a one-time code, then a PIN or biometrics; staff without a phone can use the Sense Badge.

## Recruitment

- [Vacancies](https://sense.hr/vacancies.html): Create unlimited vacancies, reuse job templates, control vacancy approvals and publish roles to job boards or a company careers site, with AMI helping draft and manage vacancy information.
- [Recruitment Pipelines](https://sense.hr/pipelines.html): Reusable recruitment pipelines with configurable stages, screening, interviews, scoring and shortlisting, helping hiring teams move applicants consistently from application through assessment and offer.
- [Career Site](https://sense.hr/career-site.html): Branded careers-page functionality connected to Sense ATS, designed to display live vacancies and keep job opportunities updated as roles are created and managed.
- [Right-to-Work Checks](https://sense.hr/right-to-work.html): UKVI-compatible right-to-work checks through TrustID IDVT, with candidate guest links, mobile identity checks and timestamped evidence stored against the employee record.
- [Pre-Boarding](https://sense.hr/pre-boarding.html): Convert a successful candidate into an employee record and give new starters app access before day one for contracts, forms, welcome content, team information and onboarding preparation.
- [ATS Integrations](https://sense.hr/ats-integrations.html): Connect recruitment tools, job boards and external hiring systems through integrations and System Connector.
- [ATS Workflows](https://sense.hr/ats-workflows.html): Automate vacancy approvals, applicant communications, stage updates and new-starter setup.

## AI Agents

- [Counsel](https://sense.hr/counsel.html): AI HR advice agent that combines current UK government and ACAS guidance with an employer's own policies, contracts and live HR data to provide sourced first-line HR guidance and recommended next steps.
- [Quizzy](https://sense.hr/sense-agent-quizzy.html): AI candidate-screening agent that engages new applicants, asks employer-defined screening and first-round interview questions, applies role criteria and returns ranked shortlists for human hiring decisions.
- [ATS Expert](https://sense.hr/recruitment-agent.html): AI recruitment-pipeline agent that can pull reports, compare applicants, build shortlists, conduct or support interviews, answer vacancy questions and help move candidates through the Sense ATS.
- [Clockwise](https://sense.hr/attendance-agent.html): AI time-and-attendance agent that monitors attendance and timesheet data for lateness, missing clock records, overtime anomalies and other patterns that may need manager attention.
- [Census](https://sense.hr/sense-agent-census.html): AI workforce analytics agent that analyses organisation-wide people data and demographics to answer workforce questions, produce HR insights and support headcount and people reporting.
- [Payslip Sorter](https://sense.hr/payroll-agent.html): AI payroll-document agent that processes bulk files containing payslips, P60s and other pay documents, matches each document to the correct employee and attaches it to the relevant record.
- [DocSender](https://sense.hr/document-agent.html): AI document-distribution agent that follows plain-English instructions to personalise, send and manage HR documents for individuals, teams or departments, including documents requiring signatures.
- [Snappy](https://sense.hr/sense-agent-snappy.html): AI expense agent that reads photographed receipts, fills expense claim fields, checks claims against the relevant company policy, flags possible issues and routes completed claims to human approvers.
- [Report Assist](https://sense.hr/ami-reports.html): AI reporting agent that builds and configures HR reports from plain-English instructions, remembers fields, filters and export formats, and can schedule recurring reports for selected stakeholders.
- [Tasker](https://sense.hr/sense-agent-tasker.html): AI task-management agent for creating, assigning and monitoring HR to-do lists, tracking deadlines and helping employees and managers complete required actions on time.

## Industries and Use Cases

- [Frontline Teams](https://sense.hr/frontline-teams.html): Workforce operations for deskless and frontline teams, combining real-time task visibility, location-verified time and attendance, redeployment, worker safety and workforce insight.
- [Care](https://sense.hr/care.html): Sense HR for care and healthcare providers, covering planned versus delivered hours, rota gaps, home-visit lone-worker safety, evidence of attendance and care delivery, incidents and multi-site workforce visibility.
- [Retail](https://sense.hr/retail.html): Sense HR for retail teams across stores and warehouses, with staffing visibility, verified hours, lone-worker support for opening and closing, disruption management and multi-site oversight.
- [Manufacturing](https://sense.hr/manufacturing.html): Sense HR for factories, production and warehouse environments, covering regular and overtime hours, breaks, zone presence, lone and night-worker safety, redeployment and multi-site workforce visibility.
- [Warehouse and Logistics](https://sense.hr/warehouse-and-logistics.html): Sense HR for depots, warehouses, fleets, delivery and field teams, with location and attendance evidence, lone-driver support, disruption visibility, staffing gaps and proof of site visits.
- [Hospitality](https://sense.hr/hospitality.html): Sense HR for hotels, restaurants, bars, housekeeping, maintenance and front-of-house teams, covering split shifts, overtime, indoor workforce visibility, task coordination and lone-worker safety.
- [Cleaning and Facilities](https://sense.hr/cleaning-and-facilities.html): Sense HR for cleaning, security, engineering and facilities-management teams, helping verify contractor presence, prove task completion, support timesheets and invoices, manage availability and improve lone-worker safety.
- [Lone Worker Safety](https://sense.hr/lone-worker-safety.html): Lone-worker safety using Sense Tags, Badges, mobile devices and Gateways for indoor and outdoor location, SOS and panic alerts, hard-fall detection, check-ins, incident workflows and auditable safety records.
- [Man Down and SOS Alarms](https://sense.hr/man-down-alarm.html): Man down alarm and SOS alerts for lone and night-shift workers: the Sense Badge detects hard falls, heavy impacts and lack of movement, and staff can press SOS on the Badge, Tag or Sense HR app. Alerts follow custom pathways (supervisor, first aider, head office team) with the room or zone from Sense Gateways indoors or GPS outdoors, the nearest available colleague is directed to help, and each SOS is logged with its response times for audits or investigations.
- [Fire Roll Call](https://sense.hr/fire-roll-call.html): Live emergency and evacuation roll call using real-time workforce presence to show who is inside, outside or at a known location, supporting faster headcounts and an auditable evacuation record.
- [Verify Hours](https://sense.hr/verify-hours.html): Location-aware time verification that compares clocking and timesheet data with where work happened, helping managers review arrivals, departures, overtime, early finishes and disputed or unverified hours before payroll.
- [Tasks on Site](https://sense.hr/tasks-on-site.html): Task completion for deskless teams with time and location context, helping organisations show where a worker was when a task was completed and reduce disputes around work, timesheets and invoicing.
- [Automate HR Admin](https://sense.hr/automate-hr-admin.html): HR administration automation using triggers, rules, reminders, alerts and ready-made workflows to reduce repetitive manual work while keeping configurable approvals and human oversight.
- [HR Compliance](https://sense.hr/hr-compliance.html): HR compliance tools for centralising policies, contracts, right-to-work evidence, working-time records and other employee documentation, with expiry reminders, read receipts, electronic signatures and audit trails.
- [Recruitment and Retention](https://sense.hr/recruitment-and-retention.html): Joined-up recruitment and retention processes covering vacancies, candidate pipelines, AI-supported screening, onboarding, engagement and the handoff from applicant to employee record.
- [Sense Presence](https://sense.hr/sense-presence.html): Sense HR's workforce location-intelligence layer using Sense Badges, Tags and Gateways for real-time presence, time verification, fire roll call and lone-worker safety.
- [Sense Badge](https://sense.hr/sense-badge.html): Wearable interface for deskless workers that supports indoor and outdoor location, workforce presence, alerts, tasks and safety interactions without requiring every worker to use a smartphone.
- [Sense Gateway](https://sense.hr/sense-gateway.html): Plug-in indoor location device that picks up the Sense Tags and Sense Badges staff carry and shows which room or zone each person is in, supporting automatic timesheets (AutoClock), work and break zones, redeploying staff to busy areas, SOS response and evacuation roll call, with no installation.
- [HR Hardware](https://sense.hr/hr_hardware.html): Sense HR hardware for workforce time, presence and safety, including Sense Clock, supported Anviz clocks, Sense Badge, Sense Tags and Sense Gateways.
- [Clock-In Systems and Sense Clock](https://sense.hr/clock-in-system.html): Clocking in machines for every site: the Sense app (geofencing, optional photo check), the Sense Clock with ID cards or one-use phone QR codes, Anviz fingerprint and face recognition clocks, and AutoClock with Sense Badges, Tags and Gateways. Every method feeds one record for verification, approval and payroll; the hardware is self-install, with no setup fee.
- [Enterprise HR Software](https://sense.hr/enterprise.html): HR software, customisation and workflow automation for larger organisations.
- [Small and Medium-Sized Businesses](https://sense.hr/small_medium_businesses.html): Core HR software for smaller organisations; consult the pricing page for current plan limits.

## Integrations

- [Integrations Directory](https://sense.hr/integrations.html): Overview of 50+ pre-built connectors, payroll connections, open API and webhooks. Covers Sage Payroll, Xero, BrightPay, Microsoft 365, Slack, Google Calendar and SSO, Microsoft SSO, Teams and Outlook Calendar, Hireful, Improve LMS, Sense Gateways, Badges and Clocks, and supported Anviz clocks. Also describes API-based options for Moneysoft, QuickBooks Payroll, ADP and custom payroll systems, plus Zapier, Make and n8n. Distinguish pre-built connectors from custom or configured API connections.
- [Open API](https://sense.hr/open-api.html): Sense HR REST API and webhooks for building custom integrations with employee, document, holiday, absence and workflow data, using supported authentication for external systems and automation.
- [Sage 50 Payroll](https://sense.hr/sage-50-payroll.html): Native Sage 50 Payroll integration for passing employee and payroll-ready workforce data between Sense HR and Sage, reducing duplicate entry and manual payroll preparation.
- [Xero Payroll](https://sense.hr/xero.html): Xero integration for synchronising employee and payroll-related data with Sense HR so HR and payroll records can be kept aligned without repeated manual entry.
- [PayCaptain](https://sense.hr/paycaptain.html): PayCaptain integration connecting Sense HR employee data and payroll processes with the PayCaptain payroll platform.
- [Microsoft 365](https://sense.hr/microsoft-365.html): Microsoft 365 integration for supported identity and workplace workflows including Microsoft single sign-on, Teams notifications, SharePoint document connections and Outlook calendar synchronisation.
- [Slack](https://sense.hr/slack.html): Slack integration for sending selected Sense HR workflow events, attendance summaries, signing requests and HR notifications into Slack.
- [TrustID](https://sense.hr/trustid.html): TrustID integration for UKVI-compatible Identity Document Validation Technology right-to-work checks inside recruitment and onboarding, with verification evidence linked to the employee record.

## Workflow Features

- [Fit Note Reminders](https://sense.hr/fit-note-after-7-days.html): Employee and manager reminders when a sickness absence exceeds seven consecutive days.
- [Buy and Sell Holidays](https://sense.hr/buy-sell-holidays.html): Holiday purchase and sale requests, reminders and entitlement updates.
- [Flexi-Time](https://sense.hr/flexi-time.html): Compare worked and scheduled hours and adjust entitlement balances.
- [Return to Work](https://sense.hr/return-to-work.html): Configurable return-to-work forms and approval sequences involving employees, managers and administrators.
- [Late Clock-In and Missed Clock-Out Alerts](https://sense.hr/late-clock-in.html): Attendance alerts to employees and managers when expected clock records are missing.
- [Workflow Activity Monitoring](https://sense.hr/workflow-activity.html): Inspect workflow executions, failures and durations.
- [Daily Attendance Email](https://sense.hr/daily-attendance-email.html): Morning attendance summaries for administrators highlighting absent staff or missing clock-ins.

## Full Workflow Library

- [Sense HR Workflows Library](https://sense.hr/workflows/): Index of ready-made Sense HR workflows covering approvals, notifications, onboarding, offboarding, absence, time, expenses, compliance, performance and mobile workforce processes.
- [360 Feedback Workflow](https://sense.hr/workflows/360-feedback-workflow/): Collects anonymous 360 feedback from a selected reviewer and returns the completed feedback to the manager for a performance conversation.
- [Absence Scheme Notification](https://sense.hr/workflows/absence-scheme-notification/): Alerts managers and administrators when a new sickness record moves an employee into a configured absence threshold, including the relevant total and next action.
- [Activate Access Roles Management](https://sense.hr/workflows/activate-access-roles-management/): Enables advanced access-role controls so administrators can define which users or groups can see and do specific things in Sense HR.
- [Admin Event Alerts](https://sense.hr/workflows/admin-event-alerts/): Emails administrators when an event is requested and again when the request is approved or declined.
- [Admin Expense Alerts](https://sense.hr/workflows/admin-expense-alerts/): Emails administrators when an expense is requested and again when it is approved or declined.
- [ATS Pipeline Notifications](https://sense.hr/workflows/ats-pipeline-notifications/): Sends a configured email when a candidate moves into a new stage of a recruitment pipeline.
- [ATS Workflow: Applicant Hired](https://sense.hr/workflows/ats-workflow-applicant-hired/): Alerts administrators and creates a to-do when an applicant is marked as hired, connecting the ATS handoff to onboarding.
- [ATS Workflow: New Applicant](https://sense.hr/workflows/ats-workflow-new-applicant/): Confirms receipt to a new applicant and notifies hiring managers assigned to the vacancy.
- [ATS Vacancy Request and Approval](https://sense.hr/workflows/ats-vacancy-request-and-approval/): Holds a newly created vacancy for review by selected approvers before it goes live, with approval notifications.
- [Attendance - Mobile App](https://sense.hr/workflows/attendance/): Lets employees record a day's attendance with start and end times from mobile, useful for field, driver and other workers who do not use a physical clock.
- [Attendance Updated Notification](https://sense.hr/workflows/attendance-updated-notification/): Emails a manager when an employee changes their own attendance record in the Planner.
- [Birthday Milestone Reminder](https://sense.hr/workflows/birthday-milestone-reminder/): Monitors selected milestone birthdays and emails chosen recipients before the date.
- [Buy/Sell Holidays](https://sense.hr/workflows/buy-and-sell-holidays-workflow/): Runs an annual holiday buy-or-sell window and updates the employee's next-year leave entitlement after the request is processed.
- [Clock In / Out - Mobile App](https://sense.hr/workflows/clock-in-out/): Lets employees clock in and out from mobile, showing current status and supporting configured manual or QR-based verification.
- [Company Document Notification](https://sense.hr/workflows/company-document-notification/): Notifies employees when a new company document has been added.
- [Custom / Generic Expiry Reminder](https://sense.hr/workflows/custom-expiry-reminder/): Scans configured date fields and warns selected recipients before the recorded item expires.
- [Custom Expense Request: Admin Approval](https://sense.hr/workflows/custom-expense-request-admin-approval/): Routes a custom web expense form to administrators, who can approve, decline or return it for changes.
- [Custom Expense Request: Manager Approval](https://sense.hr/workflows/custom-expense-request-manager-approval/): Routes a custom expense request form to the employee's manager for approval.
- [Custom Offboarding Checklist](https://sense.hr/workflows/custom-offboarding-checklist/): Creates tailored offboarding tasks for the leaver, manager and HR team from a configurable checklist.
- [Custom Onboarding Checklist](https://sense.hr/workflows/custom-onboarding-checklist/): Creates tailored onboarding tasks for the new starter, manager and HR team from a configurable checklist.
- [Custom Screen Approval: Admin Authorisation](https://sense.hr/workflows/custom-screen-approval-admin-authorisation/): Routes submitted custom-table records to HR administrators for a decision and emails the employee with the outcome.
- [Custom Screen Approval: Manager Authorisation](https://sense.hr/workflows/custom-screen-approval-manager-authorisation/): Routes submitted custom-table records to the employee's manager or secondary manager for a decision and emails the outcome.
- [Cycle Carryover Limit Workflow](https://sense.hr/workflows/cycle-carryover-limit-workflow/): Caps carried-over leave by checking the employee balance and expiring amounts above the configured maximum.
- [Daily Attendance Email](https://sense.hr/workflows/daily-attendance-email/): Checks attendance each morning and emails administrators with scheduled employees who have not clocked in.
- [Data Collection Task Workflow](https://sense.hr/workflows/data-collection-task-workflow/): Creates tasks asking one or many employees to complete or review selected profile screens and HR data.
- [Document Signed Notification](https://sense.hr/workflows/document-signed-notification/): Notifies the document uploader when an employee signs a document.
- [Documents - Mobile App](https://sense.hr/workflows/documents/): Lets employees view personal HR documents such as contracts and payslips, plus general company documents, from mobile.
- [Employee Attendance Overview](https://sense.hr/workflows/employee-attendance-overview/): Emails an employee a personal attendance summary comparing scheduled and actual working hours.
- [Employment Check Expiry Reminder](https://sense.hr/workflows/employment-check-expiry-reminder/): Warns selected recipients before employment checks such as right-to-work records expire.
- [Entitlement Carryover Expiry Workflow](https://sense.hr/workflows/entitlement-carryover-expiry-workflow/): Expires unused carried-over holiday on a configured date after accounting for leave already used.
- [Event Added / Updated Notification](https://sense.hr/workflows/event-added-or-updated-notification/): Notifies a manager when an employee event is added or updated and notifies the employee when a manager or administrator changes it.
- [Event Authorisation: Backup Approver](https://sense.hr/workflows/event-authorisation-backup-approver/): Sends an event request concurrently to the manager and a secondary approver so either can action it.
- [Event Authorisation: Manager and Admin Dual Approval](https://sense.hr/workflows/event-authorisation-manager-and-admin-dual-approval/): Routes an event request to the manager first and then to administrators for a second approval.
- [Event Authorisation: Manager and Secondary Approver](https://sense.hr/workflows/event-authorisation-manager-and-secondary-approver/): Routes an event request to the manager first and then to a named secondary approver.
- [Event Authorisation: Primary Approver and Manager](https://sense.hr/workflows/event-authorisation-primary-approver-and-manager/): Routes an event request to a specified primary approver first and then to the employee's manager.
- [Event Authorisation: Reroute Approver](https://sense.hr/workflows/event-authorisation-reroute-approver/): Routes event requests to a named Event Approver with configured fallback handling.
- [Event Cancelled Notification](https://sense.hr/workflows/event-cancelled-notification/): Notifies the relevant approver when an approved event is cancelled.
- [Event Document Collection Workflow](https://sense.hr/workflows/event-document-collection-workflow/): When a selected Planner event is booked, creates a document record and task asking the employee to supply supporting documents linked to the event.
- [Events - Mobile App](https://sense.hr/workflows/events/): Lets employees, managers and administrators book time off and work events from mobile using the relevant event rules and questions.
- [Expense Authorisation: Admins Only](https://sense.hr/workflows/expense-authorisation-admins-only/): Routes all submitted expense claims to the administration team for approval.
- [Expense Authorisation: Backup Approver](https://sense.hr/workflows/expense-authorisation-backup-approver/): Routes an expense to the line manager and a secondary approver at the same time, with administrator fallback.
- [Expense Authorisation: Manager and Admin Dual Approval](https://sense.hr/workflows/expense-authorisation-manager-and-admin-dual-approval/): Routes an expense to the manager first and then to an administrator for a second sign-off.
- [Expense Authorisation: Manager and Secondary Approver](https://sense.hr/workflows/expense-authorisation-manager-and-secondary-approver/): Routes an expense to the manager first and then to a named secondary approver.
- [Expense Authorisation: Managers Only](https://sense.hr/workflows/expense-authorisation-managers-only/): Routes expense claims to the employee's manager regardless of amount, with administrator fallback when no manager is assigned.
- [Fit Note After 7 Days Workflow](https://sense.hr/workflows/fit-note-after-7-days-workflow/): Tracks relevant sickness and emails the employee and manager when absence continues beyond seven consecutive days and a fit note is required.
- [Fit Note Required Notification](https://sense.hr/workflows/fit-note-required-notification/): Creates a task and email when a sickness record that requires a fit note is added.
- [Flexi Time - Daily Adjustments](https://sense.hr/workflows/flexi-time-workflow/): Compares worked and scheduled hours when a timesheet is submitted and adjusts the configured TOIL, flexi-time or holiday balance.
- [Flexi Time - Weekly Adjustments](https://sense.hr/workflows/flexi-time-weekly-adjustments/): Compares weekly worked hours with contracted hours and adjusts the configured entitlement balance.
- [Forms - Buy/Sell Holidays](https://sense.hr/workflows/forms-buy-sell-holidays/): Provides an interactive annual-leave form for eligible employees to buy holiday, sell holiday or make no change.
- [Forms - Live Poll](https://sense.hr/workflows/forms-live-poll/): Lets administrators create single-choice or multiple-choice employee polls and view the results.
- [Forms - Weekly Timesheet Approval](https://sense.hr/workflows/forms-weekly-timesheet-approval/): Lets employees record weekly working time, save drafts and submit for configured automatic or manager approval.
- [Goal Due Reminder](https://sense.hr/workflows/goal-due-reminder/): Emails the employee and manager before a performance goal's due date.
- [Google SSO Invitation Workflow](https://sense.hr/workflows/google-sso-invitation-workflow/): Sends Google single-sign-on invitations to employees individually or in bulk.
- [Hours Worked - Mobile App](https://sense.hr/workflows/hours-worked/): Shows employees a read-only summary of hours worked today, this week, last week or this month from clock and Planner data.
- [Late Clock-In and Missed Clock-Out Workflow](https://sense.hr/workflows/late-clock-in-and-missed-clock-out-workflow/): Checks scheduled shifts against clock records and alerts the employee and relevant managers when a clock-in is late or a clock-out is missing.
- [Microsoft SSO Invitation Workflow](https://sense.hr/workflows/microsoft-sso-invitation-workflow/): Sends Microsoft single-sign-on invitations to employees individually or in bulk.
- [Mid-Year Review Workflow - 2 Steps](https://sense.hr/workflows/mid-year-review-workflow-2-steps/): Runs a mid-year review with an employee progress questionnaire followed by a manager review and sign-off.
- [Mid-Year Review Workflow - 4 Steps](https://sense.hr/workflows/mid-year-review-workflow-4-steps/): Runs a fuller mid-year review cycle with employee reflection, manager feedback, employee sign-off and a final manager comment.
- [Mobile Onboarding](https://sense.hr/workflows/mobile-onboarding/): Sends a new starter a mobile login invitation and code so they can access Sense HR without first completing the standard web registration flow.
- [My Profile - Mobile App](https://sense.hr/workflows/my-profile/): Lets employees view and update permitted personal, bank, contact and emergency information from mobile.
- [News - Mobile App](https://sense.hr/workflows/news/): Shows employees a mobile feed of company news and announcements sourced from published company documents.
- [Offboarding Workflow](https://sense.hr/workflows/offboarding-workflow/): Starts when an employee is marked as leaving, emails administrators a relevant pro-rata holiday breakdown and creates an offboarding checklist.
- [Onboarding Workflow](https://sense.hr/workflows/onboarding-workflow/): Starts when a new employee record is created, notifies administrators and gives the record creator an onboarding checklist.
- [Onboarding Workflow: Employee Profile Tasks](https://sense.hr/workflows/onboarding-workflow-employee-profile-tasks/): Prompts new starters on first login to complete configured personal, bank and emergency information as onboarding tasks.
- [Overtime Adjustments Workflow](https://sense.hr/workflows/overtime-adjustments-workflow/): Compares clock data with scheduled hours and routes qualifying overtime to manager approval before adding the approved adjustment to the Planner.
- [People Active Directory - Mobile App](https://sense.hr/workflows/people-active-directory/): Provides a searchable mobile company directory with employee names, roles and permitted contact information.
- [People Profile - Mobile App](https://sense.hr/workflows/people-profile/): Lets administrators and managers view and manage permitted employee profile information from mobile using the same permission model as the web system.
- [Performance Review](https://sense.hr/workflows/performance-review-workflow/): Runs an end-to-end performance review with employee self-assessment followed by manager feedback and sign-off.
- [Performance Time](https://sense.hr/workflows/performance-time-workflow/): Identifies qualifying early finishes within configured rules, routes them for manager approval and records approved time in the Planner.
- [Personal Document Notification](https://sense.hr/workflows/personal-document-notification/): Notifies an employee when a personal document has been added and requires reading or signature.
- [Probation Reminder](https://sense.hr/workflows/probation-end-date-reminder/): Monitors a chosen probation end or review date and emails selected recipients before it is due.
- [Probation Review](https://sense.hr/workflows/probation-review-workflow/): Starts an employee probation review automatically before the probation end date, collects employee reflections and routes the review to the manager for comments and sign-off.
- [Profile Update Notification: All Changes](https://sense.hr/workflows/profile-update-notification-all-changes/): Emails administrators when any employee profile field changes, excluding the user who made the edit.
- [Profile Update Notification: Specific Fields](https://sense.hr/workflows/profile-update-notification-specific-fields/): Alerts administrators when selected personal, bank or contact details are changed.
- [Return to Work with Custom Screens](https://sense.hr/workflows/return-to-work-with-custom-screens/): Runs a configurable return-to-work process using custom screens with one to six sequential steps assigned to selected participants.
- [Return to Work Workflow](https://sense.hr/workflows/return-to-work-workflow/): Starts after sickness ends, asks the employee to complete a return-to-work form and routes it to the manager for review and sign-off.
- [Roll Call - Mobile App](https://sense.hr/workflows/roll-call/): Lets authorised users view a live roster of people who are clocked in, clocked out or on leave to support emergency evacuation headcounts.
- [Secondary Manager Sickness Notification](https://sense.hr/workflows/secondary-manager-sickness-notification/): Routes employee sickness notifications to a configured secondary manager.
- [Sickness - Mobile App](https://sense.hr/workflows/sickness/): Lets an employee report same-day sickness from mobile, creating the configured notification or task instead of relying on a phone call.
- [Sickness Ends Today Reminder](https://sense.hr/workflows/sickness-ends-today-reminder/): Checks for sickness records ending that day and alerts administrators or managers that the employee is expected back.
- [Standard Event Authorisation Workflow](https://sense.hr/workflows/standard-event-authorisation-workflow/): Routes employee calendar and time-off requests to the correct manager, or to administrators when no manager is assigned.
- [Standard Expense Authorisation Workflow](https://sense.hr/workflows/standard-expense-authorisation-workflow/): Routes standard expense claims through the built-in approval path, including additional administrator approval for claims that meet the configured rule.
- [Timesheet Holiday Accrual at 12.07%](https://sense.hr/workflows/timesheet-holiday-accrual-at-12-07/): Converts submitted timesheet hours into holiday entitlement using a configured 12.07% accrual calculation, with optional manager approval.
- [Timesheet Request Workflow](https://sense.hr/workflows/timesheet-request-workflow/): Routes logged timesheet entries to a manager for approval so approved working time can be used in payroll-ready reporting.
- [To Do - Mobile App](https://sense.hr/workflows/to-do/): Shows employees their reminders and assigned tasks on mobile, synchronised with their Sense HR to-do list.
- [TOIL Request with Pay Option](https://sense.hr/workflows/toil-request-with-pay-option/): Lets an employee choose whether approved overtime should be banked as time off in lieu or submitted for payment, with manager review.
- [TOIL Request: Days](https://sense.hr/workflows/toil-request-days/): Lets an employee submit overtime measured in whole days, routes it to a manager and updates the configured TOIL balance when approved.
- [TOIL Request: Days or Hours](https://sense.hr/workflows/toil-request-days-or-hours/): Lets employees request TOIL in days or hours depending on the entitlement configuration, with manager approval.
- [TOIL Request: Hours](https://sense.hr/workflows/toil-request-hours/): Routes overtime hours to the manager and adds approved hours to the employee's TOIL balance.
- [Training Expiry Reminder](https://sense.hr/workflows/training-expiry-reminder/): Emails administrators before an employee training or certification record expires so refresher action can be arranged.
- [Upcoming Birthday Reminder](https://sense.hr/workflows/upcoming-birthday-reminder/): Sends a birthday reminder using a configurable lead time.
- [Vehicle Expiry Reminder](https://sense.hr/workflows/vehicle-expiry-reminder/): Reminds the employee and/or administrators before a recorded vehicle insurance expiry date.
- [Verify Attendance Workflow](https://sense.hr/workflows/verify-attendance-workflow/): Flags manually logged attendance for manager confirmation before the attendance record is treated as verified.
- [Weekly Manager Recap](https://sense.hr/workflows/weekly-manager-recap/): Sends managers a weekly summary of team tasks, entitlement information and upcoming events.
- [Weekly To Do Recap](https://sense.hr/workflows/weekly-to-do-recap/): Sends employees a weekly summary of due and overdue tasks.
- [Work Anniversary Milestone Reminder](https://sense.hr/workflows/work-anniversary-milestone-reminder/): Reminds selected recipients when an employee reaches a configured length-of-service milestone.
- [Work Anniversary Reminder - Length of Service](https://sense.hr/workflows/work-anniversary-reminder-los/): Checks employee start dates and alerts selected recipients before the next work anniversary.

## Trust, Security and Product Evidence

- [Security](https://sense.hr/security.html): Information about Sense HR security controls, hosting and protection of sensitive HR information, including the platform's approach to information security.
- [GDPR](https://sense.hr/gdpr.html): How Sense HR supports UK GDPR and Data Protection Act requirements for employee information, access controls, storage and HR data handling.
- [What's New](https://sense.hr/whats-new/): Product release history and release-status reference for Sense HR updates across core HR, ATS, workflow automation, AMI agents, integrations, time and attendance, security and workforce presence. Consult this index for the newest releases rather than treating an older version article as current.
- [Sense HR 7.0 Release Overview](https://sense.hr/blog/sense-hr-7-0-whats-new/): Release-specific overview of Sense HR 7.0 changes to Planner bookings, sickness records, return-to-work access, holiday entitlement and TOIL expiry. For rollout status and subsequent releases, consult What's New.

## Resources

- [Partners](https://sense.hr/partners.html): Invitation-only partnerships for solution partners selling the Sense platform and software partners connecting employee-management products to Sense hardware, automation and AI agents. This is not an affiliate-link or one-off referral-fee programme.
- [Contact](https://sense.hr/contact.html): Contact the Sense HR team with product, sales, implementation or partner enquiries using the contact form, phone or email details published on this page.
- [Sense HR Blog](https://sense.hr/blog/): Blog index for newly published articles, customer stories and product commentary. Use this index to discover recent posts; the curated directory does not maintain a rolling latest-post list.

## HR Guides and Evergreen Articles

Selected evergreen explainers. Check current official guidance alongside these articles when a question depends on employment law or statutory rules.

- [HR Guides](https://sense.hr/guides/): Sense HR's evergreen UK employer guides and explainers on HR processes, compliance, recruitment, leave, absence, onboarding, performance, and time and attendance.
- [What Is TOIL (Time Off in Lieu)? A Complete Guide for Employers](https://sense.hr/guides/what-is-toil/): Explains TOIL for UK employers, including what time off in lieu means, the legal position, common approval and calculation approaches, balance caps and expiry rules.
- [How to Calculate Holiday Entitlement: Pro-Rata and New Starters](https://sense.hr/guides/calculating-holiday-entitlement/): Plain-English UK holiday-entitlement guide covering statutory minimums, pro-rata calculations for part-time staff, new starters and the 12.07% method for irregular hours.
- [What Is an Applicant Tracking System (ATS)? A Complete Guide](https://sense.hr/guides/what-is-an-ats/): Explains what applicant tracking systems do, how ATS software differs from email and spreadsheets and what UK employers should evaluate when choosing recruitment software.
- [Employee Onboarding Checklist: Offer to Probation](https://sense.hr/guides/employee-onboarding-checklist/): UK employer onboarding checklist covering offer acceptance, right-to-work checks, pre-boarding, first day, first week, first month and probation.
- [Employee Offboarding: The Complete Leaver Process Checklist](https://sense.hr/guides/employee-offboarding-checklist/): UK leaver checklist covering final pay, outstanding holiday, systems access, records, equipment, handover and exit interviews.
- [Return-to-Work Interviews After Sickness Absence: A Manager's Guide](https://sense.hr/guides/return-to-work-interviews/): Practical UK guide to return-to-work interviews after sickness absence, including when to hold them, what managers should ask and how to document follow-up actions.
- [When Do Employees Need a Fit Note? A Guide to Statutory Sick Notes](https://sense.hr/guides/fit-notes-explained/): UK guide to fit notes covering when they are required, self-certification, who can issue a fit note and how employers should handle sickness evidence.
- [How to Conduct an Effective Employee Performance Review](https://sense.hr/guides/performance-review-guide/): Practical guide to employee performance reviews, including review structure, useful discussion areas, SMART objectives and review frequency.
- [Zero Hours Contract Changes 2027: A Guide for UK Employers](https://sense.hr/guides/zero-hours-contract-changes-2027/): UK employer guide to the zero hours changes in the Employment Rights Act 2025, covering guaranteed hours offers, reasonable notice of shifts, short-notice cancellation payments, agency workers, the expected 2027 timetable and the records employers will need.
- [Fingerprint Clocking In and UK GDPR: A Guide for Employers](https://sense.hr/guides/fingerprint-clocking-in-uk-gdpr/): UK employer guide to fingerprint and face recognition clocking under UK GDPR, covering special category data, lawful basis and conditions, DPIAs, consent with a non-biometric alternative, and the ICO enforcement against Serco Leisure.
- [What is Workforce Management? A Complete Guide for UK Businesses](https://sense.hr/blog/what-is-workforce-management-a-complete-guide-for-uk-businesses/): Explains workforce management as a data-driven process covering workforce planning, forecasting, scheduling, deployment, time, attendance and performance tracking for UK organisations.
- [Biometric Time Clocks Explained: Fingerprint vs Facial Recognition](https://sense.hr/blog/biometric-time-clocks-explained-fingerprint-vs-facial-recognition/): Explains workplace biometric time clocks, compares fingerprint and facial-recognition approaches and discusses implementation considerations including hygiene, intrusiveness and UK GDPR.
- [How Long Should You Keep Employee Records For?](https://sense.hr/blog/how-long-should-you-keep-employee-records-for/): Explains employee-record retention considerations for UK employers and the need to balance legal, operational and data-protection requirements.
- [How Much Does HR Software Cost?](https://sense.hr/blog/how-much-does-hr-software-cost/): Explains common HR-software pricing approaches and the cost factors organisations should consider when budgeting for an HR system.
- [HR Software Pricing Explained](https://sense.hr/blog/hr-software-pricing-explained/): Explains how HR software is commonly priced, what can be included or charged separately and how buyers can compare the total cost of competing systems.
- [Data-Driven HR: How Modern HR Software Transforms Human Resources Analytics](https://sense.hr/blog/data-driven-hr-how-modern-hr-software-transforms-human-resources-analytics/): Explains how digital HR systems can turn employee, attendance, performance and workforce data into reports, analytics and decision-support for HR teams.
- [How Does HR Software Work?](https://sense.hr/blog/how-does-hr-software-work-a-comprehensive-guide-to-streamlining-hr-management/): Explains how HR software centralises employee data and supports HR processes such as records, leave, absence, performance, reporting and workflow automation.
- [How to Use HR Software](https://sense.hr/blog/how-to-use-hr-software-a-guide-to-efficient-hr-management/): Practical guide to using HR software to organise people data and run recurring HR processes more consistently.
- [The Importance of Customisation in HR Software](https://sense.hr/blog/the-importance-of-customisation-in-hr-software/): Explains why configurable fields, screens, workflows and rules matter when HR systems need to support different organisations, roles and workforce structures.
- [How to Increase User Uptake of Your New HR Software](https://sense.hr/blog/how-to-increase-user-uptake-of-your-new-hr-software/): Covers practical adoption considerations when introducing a new HR system, including communication, usability, rollout and employee engagement.
- [4 Steps to Building a Business Case for New HR Software](https://sense.hr/blog/4-steps-to-building-a-business-case-for-new-hr-software/): Explains how HR teams can structure a business case for replacing or investing in HR software around problems, costs, benefits and organisational requirements.
- [What's the Bradford Factor and How to Use It Today](https://sense.hr/blog/whats-the-bradford-factor-and-how-to-use-it-today/): Explains the Bradford Factor absence formula, what it is designed to flag and how employers can use it as one input rather than a standalone employment decision.
- [Statutory Sick Pay (SSP) and Occupational Sick Pay (OSP)](https://sense.hr/blog/statutory-sick-pay-ssp-and-occupation-sick-pay-osp/): Explains the difference between UK Statutory Sick Pay and employer occupational sick-pay arrangements.
- [What Is Paid Time Off (PTO) in the UK and How Does It Work?](https://sense.hr/blog/what-is-paid-time-off-pto-in-the-uk-and-how-does-it-work/): Explains paid time off terminology in a UK employment context and how annual leave and other paid absence are commonly managed.
- [Understanding Annual Leave in the UK: Rights and Benefits](https://sense.hr/blog/understanding-annual-leave-in-the-uk-rights-benefits-and-entitlements/): Explains UK annual-leave rights, entitlement concepts and employer considerations for managing paid holiday.
- [Minimum Holiday Pay Entitlement in the UK Explained](https://sense.hr/blog/minimum-holiday-pay-entitlement-regulations-in-the-uk-hows-it-calculated-who-gets-it-and-why/): Explains UK holiday-pay entitlement and the factors employers need to consider when working out who receives holiday pay and how it is calculated.
- [How to Handle Holiday Leave Carryover](https://sense.hr/blog/how-to-handle-holiday-leave-carryover/): Explains when unused annual leave may be carried into a later leave year and the policy and administrative issues employers should manage.
- [6 Different Types of Employment Contracts and When to Use Them](https://sense.hr/blog/6-different-types-of-employment-contracts-and-when-to-use-them/): Overview of common employment-contract types and the workforce situations in which employers may use them.
- [Pre-Employment Background Checks: When You Need Them](https://sense.hr/blog/pre-employment-backgrounds-checks-when-you-need-them-and-the-laws-that-regulate-them/): Explains common pre-employment checks and the legal and data-handling considerations employers should account for before hiring.
- [HR Metrics: Key Data Points Every Business Should Track](https://sense.hr/blog/hr-metrics-key-data-points-every-business-should-track/): Overview of HR metrics and workforce data that organisations can monitor to understand people, attendance, retention and performance trends.
- [How to Run an Exit Interview](https://sense.hr/blog/how-to-run-an-exit-interview-free-template-included/): Practical exit-interview guide covering preparation, useful questions, recording feedback and turning leaver insight into follow-up action.
- [5 Steps to Reduce Absence and Improve Attendance](https://sense.hr/blog/5-steps-to-reduce-absence-and-improve-attendance/): Explains practical absence-management steps including policy, employee wellbeing, accurate recording, manager support and attendance monitoring.

## Downloadable Guides and Reports

- [Security and Data Governance Report (PDF)](https://sense.hr/assets/pdf/Sense%20Workplace%20Security%20and%20Data%20Governance%20Report.pdf): Sense Workplace report on security and data governance; check its publication date before using time-sensitive claims.
- [Lone Worker Protection Playbook (PDF)](https://sense.hr/assets/pdf/The-Lone-Worker-Protection-Playbook.pdf): Guide to lone-worker risks, protection processes and supporting technology.
- [Unverified Hours Checklist (PDF)](https://sense.hr/assets/pdf/Unverified%20Hours%20Checklist%20Sense%20Workplace.pdf): Checklist for reviewing attendance evidence and unverified working hours.
- [Unverified Hours Guide (PDF)](https://sense.hr/assets/pdf/Unverified-Hours-PDF.pdf): Guide to reducing payroll loss associated with unverified working hours.
- [Employee Offboarding Checklist (PDF)](https://sense.hr/assets/pdf/employee-offboarding-checklist.pdf): Downloadable checklist for employee departures.
- [Google Integration Guide (PDF)](https://sense.hr/assets/pdf/sense_google_integration.pdf): Documentation of Sense HR's Google integration.

## Legal and Privacy

- [General Terms and Conditions](https://sense.hr/terms-and-conditions.html): Contract terms for Sense Workplace Limited services and devices.
- [Data Protection Addendum](https://sense.hr/data-protection.html): Terms for processing personal data on behalf of customers.
- [External Privacy Notice](https://sense.hr/privacy.html): How personal data is collected and processed under the external privacy notice.
- [Applicant Privacy Notice](https://sense.hr/applicant-privacy-notice.html): Information about collection and processing of applicant personal data.
- [Cookie Policy](https://sense.hr/cookie.html): Information about website cookies and their use.

## Optional

- [Book a Demo](https://sense.hr/call.html): Book a live demonstration of Sense HR with the UK team.
- [Start a Free Trial](https://sense.hr/trial.html): Start a Sense HR trial and explore the core HR platform with sample data configured around the organisation.