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Sense Workplace Limited, registered in England and Wales (Company No. 14944135) Copyright © 2026.
Cleaning, security, catering, soft & hard services — your people are spread across sites, shifts and clients. Sense HR is HR software designed to actually run that workforce: clocking on at site, shift patterns that match contracts, AI that keeps it moving.
Ghost hours — You're paying for time that isn't worked. FM contracts are won on tight margins. Without site-level clocking, paid hours drift above scheduled hours — eating margin contract by contract.
Frontline staff turnover — Recruiting and onboarding never stops. High churn means HR is permanently mid-onboarding. Manual paperwork, right-to-work checks and DBS reminders eat days every week.
Tools to run one shift — Shift patterns, payroll, HR and clocking don't talk. Most FM firms run shift patterns in one tool, HR in another, payroll in a third and clocking on paper. Reconciling at month end is a job in itself.
Sense Clock, Anviz FacePass or Anviz C2 Pro. Mount a clock at every site, or let staff clock in on their phone — with GPS to prove they were actually there. Hardware clocks from £0 with a 24-month plan. Geofenced mobile clock-in for mobile teams. Photo verification at clock-in (optional).
Build shift patterns by site, by client, by contract. Hours roll up to the contract so you can see margin per site live — not at month end. Multi-site, multi-shift scheduling. Auto-publish to staff via mobile app. Shift swap requests with manager approval.
Bulk-onboard 30 people for a new contract. Right-to-work checks, DBS, uniforms, training — tracked, chased and reported on automatically. Digital right-to-work checks via TrustID (UKVI compatible). DBS renewal reminders, never miss a check. Training matrix per role, per site.
Sense Automate watches attendance, spots no-shows, suggests cover from people qualified for that site, and notifies them. It's like having an extra coordinator on every shift. No-show detection within 5 minutes of shift start. Auto-suggests cover from qualified, available staff. Sends shift offers via SMS or app push.
Approved hours flow into Sage, Xero or BrightPay every Friday. No spreadsheets, no rekeying, no "why is my payslip wrong?" calls on Monday. Native UK payroll integrations. Site rates, premiums and overtime handled per shift. Audit trail — clock event to payslip.
Working Time Regulations, minimum wage by age, rest breaks, DBS, right-to-work, visa expiry — Sense tracks the lot and flags anything at risk. WTD & NMW automatic checks. Visa expiry & sponsorship dashboard. Auditor-ready exports per site or client.
Day cleans, night cleans, periodic deeps. Site-level shift patterns with cover automation.
Guard scheduling, mobile patrol clocking, SIA licence tracking, lone-worker check-ins.
Café, canteen, hospitality and event teams. Allergen training tracked per role.
Hard FM engineers and mobile technicians. Tickets and time tied to a site.
Concierge, lobby ambassadors and visitor management staff across multiple buildings.
Post, parcels, internal moves — clocked on, tracked, reported on.
Refuse, recycling, landscaping. Mobile teams covering routes, not single sites.
New contract mobilisations: bulk onboarding 20–200 people in days, not weeks.
Payroll cost saved — from eliminating ghost hours and tightening the clock-event to payroll loop.
Faster mobilisation — bulk onboarding, automatic right-to-work and digital contracts cut contract start-up time.
Less scheduling admin — Sense Automate attendance workflows handles cover, swaps and no-shows — coordinators step in only by exception.
HR Director · UK soft FM provider, 1,200 staff across 60 sites
Book a 20-minute demo with our FM team. We'll show you shift patterns, clocking, mobilisation and payroll — using a workforce shape that looks like yours.
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