Every employee, every detail, one record.

Store unlimited HR data on every member of your workforce. Custom fields, custom screens, AI-powered search with Ami. GDPR-compliant, UK-hosted, ISO 27001 accredited. From £2 per person per month.

Unlimited custom fields
AI search with Ami
ISO 27001 Accredited
Every employee, every detail, one record.

A people database that bends to your business.

Most HR systems give you a fixed set of fields and screens. Sense lets you adapt every record to the data your business actually needs.

Unlimited custom fields

Add any field, any data type, any screen. Right-to-work, qualifications, equipment issued, certifications.

Custom screens

Design how each section displays. Different views per role, per location, per worker type.

AI-powered search

Ami finds anything in seconds. "Who's qualified to drive forklifts at Site 3?" Done.

Document attachments

Contracts, certificates, training records, passport scans — all attached to the employee record.

Org charts

Auto-generated, always up to date. Drill down by department, location, or reporting line.

GDPR-compliant

Audit trail on every record change. Access controls. Data retention rules. ISO 27001 hosting.

Mobile access

Employees update their own details from the mobile app. Address, emergency contact, preferences.

Approval workflows

Self-serve updates trigger manager approval where needed. Change history kept for compliance.

Import & export

CSV upload for bulk changes. Free data migration from Bamboo, HiBob, Breathe, Sage, spreadsheets.

Common questions about employee records.

Can I add custom fields for our specific business?+
Yes — unlimited custom fields, any data type. Common examples: right-to-work expiry, training certifications, equipment issued, security clearance level. <a href="/customisation.html">See customisation</a>.
How do we migrate from our current HR system?+
Free data migration is included with every Sense plan. We move records from BambooHR, HiBob, Breathe, Sage, CSV exports or spreadsheets — typically within 5 working days.
Is the data GDPR compliant?+
Yes. UK-hosted (no data leaves the UK), ISO 27001 accredited, full audit trail on every record change, role-based access controls, configurable data retention rules. DPIA template and DPA included.
How does AMI search the records?+
Ask in plain English. "Who has expired right-to-work?" "Who's qualified for the night shift?" "Show me leavers from Q3." Ami queries the database and shows you results in seconds. Never trained on your data — runs in a closed environment.

See Sense employee records on your data.

2-minute video or 20-minute demo. Free implementation and migration included.