{"id":1146,"date":"2023-02-23T16:42:16","date_gmt":"2023-02-23T16:42:16","guid":{"rendered":"https:\/\/sense.hr\/blog\/4-steps-to-building-a-business-case-for-new-hr-software\/"},"modified":"2023-02-23T16:42:16","modified_gmt":"2023-02-23T16:42:16","slug":"4-steps-to-building-a-business-case-for-new-hr-software","status":"publish","type":"post","link":"https:\/\/sense.hr\/blog\/4-steps-to-building-a-business-case-for-new-hr-software\/","title":{"rendered":"4 steps to building a business case for new HR software"},"content":{"rendered":"<p>\n  We know from research <a href=\"https:\/\/www.businesswire.com\/news\/home\/20210331005591\/en\/Companies-Accelerating-Adoption-of-Cloud-Based-HR-Platforms-Amid-Pandemic-ISG-Survey-Finds\">reported on Businesswire<\/a> that before the pandemic around 20 percent of companies worldwide were using some form of cloud-based HR Software as a Service (SaaS), platform.\n<\/p>\n<p>\n  As you would expect, given the unique pressures of the pandemic by the end of 2021 this figure had grown significantly to a 47% uptake of cloud-based HR SaaS, and unsurprisingly is expected to increase to nearly 60% in 2023.\n<\/p>\n<p>\n  This points to a lot of HR software buying activity, which means many of you HR professionals will be building HR software business cases. &nbsp;Launching a business case for new HR software at a time when budgets are squeezed requires a robust approach, so here are some tips on how to do that.\n<\/p>\n<h2 class=\"wp-block-heading\">1. <strong>Identify HR pain points to build impetus from the start.<\/strong><\/h2>\n<p>\n  One of the best ways to create initial impetus around your business case for HR SaaS is to identify pain points. Get all your key stakeholders and management team on a call and invite them to tell you their HR process pain points, which may be things like:\n<\/p>\n<ul class=\"wp-block-list\">\n<li>\n    Finance teams are frustrated with having to spend excessive time manually inputting HR data.\n  <\/li>\n<li>\n    HR teams spend too much time manually preparing reports.\n  <\/li>\n<li>\n    Line managers spend excessive amounts of time processing holiday and sickness forms.\n  <\/li>\n<li>\n    Disparate HR systems and spreadsheets making reporting and operational processes chaotic, inefficient, and stressful.\n  <\/li>\n<li>\n    Lack of workforce visibility and metrics to support critical decisions leading to a lot of guesswork.\n  <\/li>\n<li>\n    Overwhelmed by recruitment demands with CV sifting, interview scheduling, and communications performed in a tedious and labour-intensive way.\n  <\/li>\n<li>\n    Employee appraisal process is tedious and labour-intensive and employees are not engaged with it.\n  <\/li>\n<li>\n    HR systems are not accessible from mobile or outside the office or from overseas making interaction with HR cumbersome.\n  <\/li>\n<\/ul>\n<p>\n  To build on this impetus and maintain momentum, agree on a date within 2 to 4 weeks to come back to the stakeholders with the \u2018answers to their prayers\u2019, e.g. your solid business case.\n<\/p>\n<h2 class=\"wp-block-heading\">2. <strong>Convert pain points to coherent business needs\/requirements.<\/strong><\/h2>\n<p>\n  You are now in a position to start building your business case. Start by addressing each stakeholder\u2019s pain points and converting this to a coherent need that can be remedied, for example:\n<\/p>\n<p>\n  <em>\u2018Finance teams are frustrated with having to spend time excessive time manually inputting HR data which is slowing down monthly reporting.\u2019<\/em>\n<\/p>\n<p>\n  <strong>becomes,<\/strong>\n<\/p>\n<p>\n  <em>Need an HR system that formally integrates with existing payroll and finance reporting software for seamless data transfer<\/em>.\u2019\n<\/p>\n<p>\n  <strong>Or,<\/strong>\n<\/p>\n<p>\n  <em>\u2018Line managers are frustrated at spending too much time spent processing holiday and sickness forms.\u2019<\/em>,\n<\/p>\n<p>\n  <strong>Becomes,<\/strong>\n<\/p>\n<p>\n  <em>Need a browser and mobile-accessible HR system that automates holiday and sickness notifications and recording.<\/em>\n<\/p>\n<p>\n  At the end of this process, you\u2019ll have created a list of HR software requirements which, when delivered within your HR SaaS will satisfy or even delight stakeholders by addressing their pain points. Why not take a quick moment to find out if Sense\u2019s <a href=\"\/\">HR software<\/a> satisfies your criteria?\n<\/p>\n<h2 class=\"wp-block-heading\">3. <strong>Financially quantify the ROI<\/strong><\/h2>\n<p>\n  Now that the stakeholder\u2019s pain points have been addressed, they will most likely lobby in favour of your proposal. But they may not be the actual decision-makers.\n<\/p>\n<p>\n  To get the budget-holding inner circle to loosen the purse strings you\u2019ll need to build a financially irresistible case that they simply can\u2019t say no to.\n<\/p>\n<p>\n  This will involve building a very credible ROI figure by quantifying the financial saving made to the business when it is resolved with HR SaaS. For example, an examination of time-sheet data might show the exact time being spent on manually inputting HR data and therefore how much time\/money will be saved if it is automated using HR SaaS. This kind of forensic clarity will be essential to winning over budget holders, especially in the current economic climate.\n<\/p>\n<p>\n  By the end of this process, you should have a compelling annual saving figure by using HR SaaS which may even offset the cost of new HR SaaS!\n<\/p>\n<h2 class=\"wp-block-heading\">4. Presenting your case<\/h2>\n<p>\n  In terms of pitching your business case, know your audience. For example, some stakeholders may want a PowerPoint, others may want a summary, and others (finance probably) may want an excel sheet they can play with. C-level execs are often influenced by external benchmarks: if you can show your competition is using HR SaaS, they may be more inclined to follow suit.\n<\/p>\n<p>\n  Prepare for pitfalls and detractors. If you know one manager will do their <em>Peter Jones Dragon\u2019s Den<\/em> impression and grill you for numbers, be ready! IT leaders will be interested in security and implementation requirements, so perhaps have a relevant link ready for them. The more legally minded will be interested in contracts so ensure you know the HR SaaS terms and conditions, or again, have a relevant link handy.\n<\/p>\n<p>\n  With a strong ROI-based proposal and a pitch that focuses on the pain points and motivators of specific stakeholders, you will have every chance of securing the budget you need.\n<\/p>\n<p>\n  <em>In the current climate where business budgets are being pressurised by the cost-of-living crisis, reduced consumer demand, and inflation, prudent business owners are actually looking for efficiency gains. Therefore, your leaders should welcome well-constructed HR SaaS business cases that promise to deliver game-changing efficiency and capability gains.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Know HR software will be good for your business, but struggling to get your colleagues on-board? Here\u2019s how to build a strong business case for a new HR system.<\/p>\n","protected":false},"author":4,"featured_media":1147,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"class_list":["post-1146","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hr-software"],"contentshake_article_id":"","yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>4 steps to building a business case for new HR software - Sense HR<\/title>\n<meta name=\"description\" content=\"Know HR software will be good for your business, but struggling to get your colleagues on-board? Here\u2019s how to build a strong business case for a new HR system.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sense.hr\/blog\/4-steps-to-building-a-business-case-for-new-hr-software\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"4 steps to building a business case for new HR software - Sense HR\" \/>\n<meta property=\"og:description\" content=\"Know HR software will be good for your business, but struggling to get your colleagues on-board? Here\u2019s how to build a strong business case for a new HR system.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/sense.hr\/blog\/4-steps-to-building-a-business-case-for-new-hr-software\/\" \/>\n<meta property=\"og:site_name\" content=\"Sense HR\" \/>\n<meta property=\"article:published_time\" content=\"2023-02-23T16:42:16+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/sense.hr\/blog\/wp-content\/uploads\/2023\/02\/4-steps-to-building-a-business-case-for-new-HR-software.png\" \/>\n\t<meta property=\"og:image:width\" content=\"880\" \/>\n\t<meta property=\"og:image:height\" content=\"400\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Abbi Melville\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Abbi Melville\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/sense.hr\\\/blog\\\/4-steps-to-building-a-business-case-for-new-hr-software\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/sense.hr\\\/blog\\\/4-steps-to-building-a-business-case-for-new-hr-software\\\/\"},\"author\":{\"name\":\"Abbi Melville\",\"@id\":\"https:\\\/\\\/sense.hr\\\/blog\\\/#\\\/schema\\\/person\\\/f2558290201076f2c2bfaec41de5d9f4\"},\"headline\":\"4 steps to building a business case for new HR software\",\"datePublished\":\"2023-02-23T16:42:16+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/sense.hr\\\/blog\\\/4-steps-to-building-a-business-case-for-new-hr-software\\\/\"},\"wordCount\":880,\"image\":{\"@id\":\"https:\\\/\\\/sense.hr\\\/blog\\\/4-steps-to-building-a-business-case-for-new-hr-software\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/sense.hr\\\/blog\\\/wp-content\\\/uploads\\\/2023\\\/02\\\/4-steps-to-building-a-business-case-for-new-HR-software.png\",\"articleSection\":[\"HR Software\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/sense.hr\\\/blog\\\/4-steps-to-building-a-business-case-for-new-hr-software\\\/\",\"url\":\"https:\\\/\\\/sense.hr\\\/blog\\\/4-steps-to-building-a-business-case-for-new-hr-software\\\/\",\"name\":\"4 steps to building a business case for new HR software - Sense HR\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/sense.hr\\\/blog\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/sense.hr\\\/blog\\\/4-steps-to-building-a-business-case-for-new-hr-software\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/sense.hr\\\/blog\\\/4-steps-to-building-a-business-case-for-new-hr-software\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/sense.hr\\\/blog\\\/wp-content\\\/uploads\\\/2023\\\/02\\\/4-steps-to-building-a-business-case-for-new-HR-software.png\",\"datePublished\":\"2023-02-23T16:42:16+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/sense.hr\\\/blog\\\/#\\\/schema\\\/person\\\/f2558290201076f2c2bfaec41de5d9f4\"},\"description\":\"Know HR software will be good for your business, but struggling to get your colleagues on-board? 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